administrative assistant 1

3 days ago

Whitby ON LN S, Canada Ontario Shores Centre for MHS Full time

JOB DESCRIPTION

Ontario Shores Centre for Mental Health Sciences (Ontario Shores) is seeking a full-time Administrative Assistant for the Forensic Program.

The successful candidate will provide ongoing administrative support to the leadership team of the Program. Responsibilities will include liaising with community agencies and assisting with preparation for projects, workshops and conferences, responding to routine inquiries based on knowledge of the program area's function(s), maintaining multiple appointment calendars, composing and responding to correspondence, making travel and accommodation arrangements, minute taking, preparing and submitting attendance reports, maintaining databases, filing, sorting mail, updating resource material.

Requirements:

  • Graduate of a Community College Medical Office Administration/Secretarial Diploma or relevant Degree program;
  • Significant experience in an Administrative Assistant role, preferably in a health care setting
  • Demonstrated professionalism, diplomacy, creativity, flexibility and enthusiasm;
  • Superior communication and interpersonal skills, both oral and written;
  • 3 years secretarial experience in a professional environment
  • Knowledge of office procedures and guidelines
  • Advanced Microsoft Office Suite computer skills (including Excel, PowerPoint, Access, Word and Visio an asset) internet and intranet knowledge
  • Excellent keyboarding skills wpm).
  • Proven ability to work effectively as part of a multidisciplinary team
  • Proven excellent interpersonal skills and effective oral/written communication skills
  • Must have excellent grammar, punctuation, spelling and proofreading skills
  • Demonstrated excellent organizational, time management, prioritization, analytical, problem-solving, and conflict resolution skills
  • Demonstrated planning and coordinating abilities
  • Demonstrated ability to work with minimal supervision
  • Ability to perform the physical demands of the position
  • Proven good attendance record with capability of maintaining this same standard
  • Must be able to work flexible hours occasionally as program needs dictate.
  • Experience in a mental health or hospital environment
  • Experience with Meditech

1 Vacancy Available

Hiring Rate (per hour): $ $31.94

12 month contract

Job Posting Closing: January 20, 2026 at midnight. Please note any job applications after the closing date will not be considered.

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