Legal Assistant

Build your legal career in a firm that values care, excellence, and lifelong learning.Are you ready to grow where your work truly matters?If so, we want to speak with you.Join Our Team as a Legal Assistant We are a dynamic and growing Canadian tax law boutique based in downtown Toronto, seeking a skilled Legal Assistant to support the smooth and professional operation of our office.   In this key role, you'll collaborate closely with legal and administrative staff to ensure daily activities run efficiently. From managing files and communications to supporting client service and legal processes, you'll be the linchpin that keeps everything organized and on track. This position reports directly to the Director of Operations and plays a vital role in upholding the high standards our clients and team expect.   If you're looking for an opportunity to support a respected legal team and play a vital part in the day-to-day operations of a high-performing firm, we'd love to hear from you.What's in it for you: Compensation & Benefits Upon joining the team, you will receive; · $50,000-$60,000 per annum, based on experience;  · Comprehensive health and dental benefits offered · weeks of paid vacation time off annually; · Paid Holidays annually · Paid Birthday off annually · Personal days annually · Located in the heart of Toronto- Bay St. · Hybrid - 3 days onsite - 9 am to 5 pm. · Business Casual DressWhat you'll be doing

•  Support file and deadline management, including reviewing correspondence and tracking key dates using the internal system.
• Organize and maintain legal files: rename, file, and structure documents; manage folders; clean up completed tasks.
• Conduct follow-ups with clients, counsel, and the CRA regarding outstanding documents, deadlines, or requests.
• Access and manage CRA client accounts, retrieve and submit documents as authorized.
• Coordinate secure document exchanges through NetDocuments and TitanFile; request DOJ channels as needed.
• Obtain corporate profile reports using Ecore/Dye & Durham; assist in maintaining client and matter records in Curo.
• Record disbursements and costs, and input time to matters.
• Track ATIA and ATIP requests; request documents from Tax Court, Federal Court, or other parties as required.
• Draft and prepare correspondence to CRA, DOJ, and Tax Court of Canada under lawyer's direction.
• Assemble, mark up, parse, and file legal documents digitally or physically, handle service and submission processes.
• Schedule calls and meetings or update calendars for lawyers as directed.
• Provide client support, including calls, document assistance, and technical help as needed.

Desired Experience & Qualifications:What You Bring:

• Post-secondary education
• Law Clerk or Legal Assistant diploma/ certificate or equivalent experience required
• Law or Tax experience is an asset but not required.
• 1–2 years of office experience in a law firm
• Strong organizational and time management skills with the ability to multitask.
• Professional, proactive, and adaptable approach to work in a fast-paced environment.
• Comfortable using office technology and willing to support others with basic IT troubleshooting.
• A team player with a customer-service mindset and a keen eye for detail.
• Demonstrated ability to work independently with minimal supervision
• Strong critical thinking skills and a proactive approach to effective problem-solving
• Strong command of English with excellent written and verbal communication skills
• Ability to think independently

Our Core Values Collaboration We thrive by sharing knowledge, opportunities, and ideas freely inside and outside our organization. We prosper through building relationships rather than controlling resources. By learning from others, we expand beyond our own limits, striving for excellence together. Success or failure is a team effort, not an individual pursuit. Excellence We recognize that mastering our craft is a lifelong pursuit and that excellence is a process rather than a result. We prefer being right to having been right and, therefore, accept constructive criticism with gratitude. We expect our teammates to hold us to the highest standards and help us achieve them. Innovation We innovate continuously, believing there is always a better way. Through experimentation, we learn from both success and failure. Sometimes, progress comes in small steps; other times, it comes through bold change. We embrace a practical, evidence-based approach driven by real-world experience. Care We strive to provide our team members with the time, flexibility, and resources they need to fulfill their care responsibilities, including self-care. We recognize that health and sustainability require an investment of time and energy, which is incompatible with an excessive workload. We also seek as an organization to fulfill our responsibility to care for our community through pro bono initiatives, knowledge sharing and inclusivity. Integrity We uphold professionalism, honesty, respect, fairness, and accountability in all we do. Our responsibilities to clients, colleagues, the courts, and society guide our actions. We prioritize clear, honest communication and treat everyone with respect. Recognizing when we occupy positions of power, we strive for fairness, balancing others' interests with our own.About BTL Beitel Tax Law represents entrepreneurs and private companies in conflicts with the Canada Revenue Agency. None of our lawyers practice any areas of law other than tax, and most have spent their entire careers practicing exclusively in tax.
Our philosophy is to think less like lawyers and more like entrepreneurs. We have among the lowest billable hour targets in the industry because we want our lawyers to learn, train and sharpen their skills on our time rather than yours. We have an in-house coaching program for our associates and a full-time practice innovation lawyer focused on adopting new technologies and improving our processes. We have arranged real-time translation for our clients to ensure we can help a diverse clientele.
Even if we don't think like (traditional) lawyers, we are still obsessed with the law. Our lawyers have been cited by the Supreme Court of Canada and publish Beitel Tax Disputes for the Owner Manager quarterly for Thomson Reuters. Our internal chat buzzes throughout the day with in-depth discussions of legal ideas, strategies and tactics, meaning that even if our clients are represented by only one lawyer, they benefit from the experience of all. We think we're building something innovative and different in tax law. Check us out: Website: LinkedIn: To Apply & Our Process Please forward your cover letter and resume to Due to a high volume of applicants, we are unable to respond to every application that we receive. If you are chosen to move forward, our interview process follows this sequence: In-person interview with members of our team If required, a second and third round will be conducted A decision is communicated, and an offer is extended Reference and background checks.
BTL is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the selection process. Please inform us within your application if you require any accommodations, and every effort will be made to meet your needs.

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