Office Administrator

1 week ago

Vaughan, Ontario, Canada Polaron Energy Full time $35,000 - $40,000 per year

Location: North York, ON

Salary: $35,000.00 to $40,000.00/year

Employment Type: Full-Time

Hours: 8:00AM to 4:00PM, in-person

About Us
At Polaron Solar, we're on a mission to make clean, renewable energy accessible and affordable for Canadian homeowners. As one of the fastest-growing solar companies in the country, we've helped thousands of families reduce their carbon footprint and energy bills by transitioning to solar power.

Our team is driven by innovation, integrity, and sustainability. With offices across multiple provinces and deep knowledge of local incentives, we provide end-to-end solar solutions from system design and permitting to installation and ongoing support.

When you join Polaron, you're becoming part of a purpose-driven organization that's shaping Canada's clean energy future. You'll work alongside experienced professionals and have a direct hand in the design and delivery of real solar energy projects that make a measurable impact.

About The Role
We are looking for an organized, proactive, and personable Office Administrator to join our North York team. This position plays a key role in ensuring the smooth daily operation of our office. The ideal candidate thrives in a fast-paced environment, enjoys helping others, and takes pride in maintaining an efficient and welcoming workspace.

Key Responsibilities

  • Manage office inventory including supplies, equipment, and kitchen stock, ensuring items are replenished and organized.
  • Oversee incoming and outgoing mail and deliveries, coordinating with courier and postal services as needed.
  • Greet and check in all visitors and guests, maintaining a professional and friendly front-of-office experience.
  • Support the Business Operations Manager and HR Manager in planning and executing company-wide events, meetings, and team activities.
  • Ensure the office environment is well maintained, organized, and aligned with company standards for cleanliness and safety.
  • Track and manage water deliveries, maintenance requests, and vendor communications related to office services.
  • Coordinate with building management and service providers for repairs, maintenance, and facility improvements.
  • Assist in document organization, filing, and administrative support across departments.
  • Contribute to creating a positive, supportive, and inclusive workplace culture.

Qualifications

  • 0–2 years of experience in office administration, reception, or facilities coordination preferred.
  • Strong organizational and multitasking skills with excellent attention to detail.
  • Proficient in Google Suite (Docs, Sheets) and comfortable using digital tools for scheduling and inventory management.
  • Excellent written and verbal communication skills.
  • Friendly, professional demeanor with strong customer-service orientation.
  • Ability to take initiative and work both independently and collaboratively.
  • Passion for sustainability and alignment with Polaron's mission is an asset.

Why Join Polaron

  • Collaborative and inclusive team environment.
  • Opportunity to contribute to Canada's growing renewable energy sector.
  • Employee events, engagement initiatives, and growth opportunities.
  • Be part of a purpose-driven organization helping shape the future of clean energy.

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