Administrative Assistant

The City of Lacombe values its staff and believes that success and satisfaction is based upon quality service. Each employee shares in the overall responsibility for delivering high-quality, community-focused services with a commitment to safety, excellence, and continuous improvement.

The Opportunity:

Reporting to the Director of Strategy and Capital Delivery, this position provides administrative and coordination support to the Strategy and Capital Delivery Division. In the absence of the Council Legislative Coordinator, the incumbent may be trained to provide limited administrative backup for the CAO and Council meeting preparation and documentation.

This position contributes to the effective operation of the department, and to two regional utility commissions—the North Red Deer River Water Services Commission (NRDRWSC) and the North Red Deer Regional Wastewater Services Commission (NRDRWWSC), through scheduling, record management, meeting coordination, and document preparation. It also supports commission operations, assists with departmental initiatives, and provides logistical support for facilitation sessions, workshops, and other strategic activities.

This role is ideal for an Administrative Assistant who is motivated to learn, grow and build a long-term career while contributing to meaningful projects that shape the City. Beyond core administrative responsibilities, this role offers opportunities for professional growth and skill development. As the incumbent builds experience and demonstrates initiative, there may be opportunities to expand into areas such as Executive Assistance, Group Facilitation, Data Analytics & Reporting or Administrative Specialist Development.

KNOWLEDGE, SKILLS AND ABILITIES

Technical Skills

• Working knowledge of the Municipal Government Act, legislative processes and ATIA and POPA legislation as it applies to this role is beneficial.
• Intermediate to expert proficiency with Microsoft Office Suite and Asana.
• Research and prepare required reports, memos, letters and other documents.
• Code invoices and prepare expenses documentation.
• Support formatting presentations, reports, and briefing materials.

Communication

• Exceptional customer service skills, demonstrating an ability to deal with a variety of clientele, in person, in writing and on the phone.
• Excellent writing skills with a strong knowledge of business English – including sentence structure, grammar and punctuation.
• Ability to exercise political acumen, tact and diplomacy.
• Ability to communicate effectively using courtesy, positivity, tact and discretion in dealing with requests, complaints and clarification of information, both verbal and written.
• Ability to represent the City and the Department in a professional, competent manner.
• Maintain strict confidence and manage, in a professional manner, highly sensitive and confidential information.

Organizational Skills

• Strong initiative and ability to anticipate needs, with a growth mindset toward taking on higher-level responsibilities.
• Demonstrated organizational, quality control and time management skills.
• Demonstrated skill in taking notes rapidly and accurately and to prepare concise and accurate minutes of proceedings and meetings.
• Demonstrated proficiency in working independently using initiative to prioritize and complete duties and workload efficiently in a multi-tasking team-based environment.
• Strong attention to detail orientation and comfortable in a deadline-driven environment.
• Ability to complete assignments as required with minimal supervision.
• Ability to work occasional evenings and/or weekends to meet deadlines or attend meetings as required.
• Maintain organized filing systems, digital and paper.
• Track action items, meeting notes, and project timelines to assist with follow-up.
• Provide logistical support for workshops, meetings, and facilitation sessions, including room setup, materials, technology, refreshments, and catering coordination.
• Coordinate the Director's calendar and meetings.

MINIMUM QUALIFICATIONS:

• Two-year Diploma (Office Administration or related field preferred).
• Minimum 2 years' municipal government experience preferred.
• Experience supporting senior leadership or willingness to develop executive-level administrative skills considered an asset.
• Equivalent combinations of education and experience may be considered of one year of relevant experience may substitute for one year of formal education.

Salary and Benefits: $30.69 to $38.36 per hour (based on 37.5 hours per week, dependent on skills and experience). The City offers a generous benefit package, including health and welfare benefits, pension plan, and 6% vacation (approximately 3 weeks) to start.

How to Apply:

Interested candidates please submit a resume on/or before January 30, 2026, at 4:30 PM quoting competition to:

Human Resources, City of Lacombe

5432-56th Avenue, Lacombe, AB T4L 1E9

Or by Email:

We wish to thank all applicants for their interest and advise only those selected for interview will be contacted. The City of Lacombe will conduct a Police Information Check and require a Driver Abstract prior to hiring.

Job Type: Full-time

Pay: $30.69-$38.36 per hour

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Work Location: In person