Office Administrator

Job Summary

We are a fast-paced women's fashion wholesaler seeking a highly organized Office Administrator & Warehouse/Marketing Coordinator to support daily office operations, warehouse activities, and digital marketing tasks.

This role is ideal for someone who is detail-oriented, tech-savvy, creative, and comfortable working across administration, warehouse operations, and basic marketing/content creation. You will ensure smooth day-to-day operations, assist with inventory flow, and contribute to promotional and digital content for the brand.

Key ResponsibilitiesOffice Administration

• Answer phones, respond to emails, and manage general office correspondence
• Schedule appointments, meetings, and coordinate daily office activities
• Maintain office supplies and place orders as needed
• Assist with basic bookkeeping and data entry
• Maintain organized digital files, documents, and company records
• Provide administrative support to management as required

Digital Marketing & Computer Skills (Highly Preferred)Marketing & Content Creation

• Create promotional emailers, newsletters, and product announcements
• Assist in building digital line sheets, catalogues, and promotional material
• Manage social media content (TikTok, Instagram, etc.) including short video creation
• Support photoshoots or AI-generated fashion content using available tools

Graphic Design / Editing

• Create product ads, banners, and promotional graphics
• Edit product photos or marketing content using Photoshop or similar tools
• Assist in visual marketing for website, catalogues, and social channels

Technology & Digital Support

• Strong proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to use tools such as Canva, Photoshop, or other editing/marketing software
• Familiarity with basic AI tools for content creation or fashion visualization is an asset
• Experience in catalog building, inventory spreadsheets, or digital product management is a plus

Warehouse & Inventory ResponsibilitiesReceiving

• Receive incoming shipments and verify contents against packing slips
• Document any discrepancies, damages, or missing items
• Label, sort, and store merchandise in designated warehouse areas
• Update inventory systems accurately and promptly

Shipping

• Pick, pack, and label merchandise for outgoing orders
• Ensure accuracy and proper packaging of all shipments
• Schedule carrier pickups, track shipments, and prepare shipping documents

Inventory Management

• Conduct cycle counts and assist in physical inventory counts
• Maintain organized inventory storage for efficiency
• Communicate replenishment needs to management

Warehouse Organization

• Maintain a clean, safe, and efficient workspace
• Follow safety, security, and compliance procedures

Requirements

• Proven experience as an Office Administrator, Warehouse Assistant, or similar role

• Proficiency in Microsoft Office; strong Excel skills required

• Strong computer literacy and willingness to learn new digital tools

• Excellent written and verbal communication skills

• Strong organizational and time-management abilities

• Ability to work independently and multitask in a fast-paced environment

• Attention to detail and strong problem-solving skills

• Basic knowledge of accounting or bookkeeping is an asset

• Experience in digital marketing, social media, or graphic design is strongly preferred

• Being on - time is really important as you will be opening and closing the office/warehouse, Location: Lawrence/Dufferin M6B 4J3

Why Join Us?

• Opportunity to work in both administrative and creative capacities
• Exposure to fashion, warehouse operations, and modern digital marketing
• Growth opportunity for candidates interested in e-commerce, content creation, or inventory systems
• Supportive environment with long-term stability
• The hourly rate of CA$18.00–CA$20.00 is based on current experience and skill level. Wage increases are negotiable after the first 3-month probation period and again after 6 months, based on performance, reliability, and overall contribution to office, warehouse, and marketing operations.

How to Apply

Please submit your resume highlighting relevant experience in office administration, digital marketing, and warehouse operations.

Job Types: Full-time, Permanent, Fixed term contract

Contract length: 36 months

Pay: $18.00-$22.00 per hour

Work Location: In person