Office Administrator

4 days ago

Mississauga, Ontario, Canada Amro General Contracting LTD. Full time

Position Summary

The Office Administrator / Coordinator will be responsible for ensuring smooth daily operations in the office and supporting project coordination activities. The role involves managing company documentation, scheduling meetings with clients and suppliers, following up on project deliverables, and maintaining organized filing systems. This position requires strong communication, organization, and multitasking skills to assist both management and project teams efficiently.

Key ResponsibilitiesAdministrative Duties

·       Maintain and organize all company files, including project documentation, contracts, invoices, and correspondence (digital and hard copies).

·       Manage incoming and outgoing communication (emails, phone calls, courier deliveries).

·       Prepare and format professional documents such as proposals, quotations, and reports.

·       Maintain records for company insurance, WSIB, vendor compliance, and other administrative documentation.

·       Track office supplies and coordinate purchases when needed.

Project Coordination & Client Support

·       Schedule and coordinate meetings with clients, subcontractors, and suppliers.

·       Prepare meeting agendas, take minutes, and follow up on action items.

·       Assist project managers with project tracking, timelines, and document submissions.

·       Follow up on material deliveries, quotes, and purchase orders.

·       Maintain a shared log for project correspondence, RFIs, submittals, and follow-ups.

Communication & Reporting

·       Act as the point of contact for office-related inquiries and project updates.

·       Prepare weekly summary reports for management (status of documents, meetings, and follow-ups).

·       Support HR and payroll with attendance sheets, timesheets, and employee documentation.

·       Coordinate between accounting and project departments for invoices, receipts, and expense reports.

Compliance & Record Keeping

·       Ensure that safety, AODA, and COR documentation are properly maintained and updated.

·       File subcontractor agreements, insurance certificates, and WSIB clearance letters.

·       Track expiration dates for company and subcontractor documentation and send reminders.

Qualifications

·       Diploma or degree in Business Administration, Office Management, or related field.

·       Minimum 2 years of administrative experience in construction or related industry preferred.

·       Strong organizational and multitasking abilities.

·       Excellent written and verbal communication skills.

·       Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

·       Familiarity with document management and project coordination tools (e.g., , Zoho, Procore) is an asset.

Soft Skills

·       Detail-oriented with a high sense of responsibility.

·       Able to work independently and manage multiple priorities.

·       Professional and courteous communication with clients and vendors.

  • ·       Strong problem-solving and follow-up capabilities.

  • Office Administrator

    1 week ago

    Mississauga, Ontario, Canada Applied Industrial Flooring Full time

    We are looking for a highly organized, detail-oriented, and proactiveOffice Administratorto join our team in Mississauga. This role plays a critical part in supporting our administrative and accounting operations and ensuring the smooth day-to-day functioning of the office.The ideal candidate has strong communication skills, excellent grammar, and a high...

  • Administrative Officer

    2 weeks ago

    Mississauga, Ontario, Canada Patron Career Staffing Full time

    No of Vacancies. 1Responsibilities and Tasks:Implement new administrative procedures.Review and evaluate new administrative procedures.Delegate work to office support staff.Establish work priorities and ensure procedures are followed and deadlines are met.Carry out administrative activities of establishment.Administer policies and procedures related to the...

  • Office Administrator

    2 weeks ago

    Mississauga, Ontario, Canada Amico Full time

    Amico Affiliates is seeking a highly organized and detail-oriented Office Administrator to support daily administrative and operational functions across our construction and infrastructure projects. The successful candidate will play a key role in ensuring efficient office operations, supporting project teams, and maintaining effective communication across...

  • Office Administrator

    2 weeks ago

    Mississauga, Ontario, Canada Amico Full time

    DescriptionAmico Affiliates is seeking a highly organized and detail-oriented Office Administrator to support daily administrative and operational functions across our construction and infrastructure projects. The successful candidate will play a key role in ensuring efficient office operations, supporting project teams, and maintaining effective...

  • office administrator

    1 week ago

    Mississauga, Ontario, Canada ACA Emergency Response Training Full time

    OverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperience7 months to less than 1 yearOn siteWork must be completed at the physical location. There is no option to work remotely.Work settingPrivate sectorResponsibilitiesTasksReview and evaluate new administrative proceduresDelegate work to office support staffEstablish work...

  • Office Administrator

    6 days ago

    Mississauga, Ontario, Canada Om Financial Inc. Full time

    Job OverviewWe are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will ensure our life insurance advisors are properly contracted with the insurance companies. The ideal candidate will also be responsible for making sure the advisors' compensation is set up and paid correctly. This position requires strong...

  • Office Administrator

    1 week ago

    Mississauga, Ontario, Canada Amico Affiliates Full time

    Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated team of professionals provides paving, road building, infrastructure, general contracting, design build and engineering services for leading civil and construction industry customers. Here at Amico we believe in partnering and collaboration, leading through...

  • Office Administrator

    4 days ago

    Mississauga, Ontario, Canada EllisDon Full time

    Connect with us LinkedIn, Instagram, Facebook, TwitterThinking about a change? Join EllisDonWe recognize that the construction industry is changing at a rapid pace, and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most...

  • Office Administrator/Receptionist

    1 week ago

    Mississauga, Ontario, Canada -8e70-4ae9-8e75-8ea1768391c3 Full time

    Job SummaryWe are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, clerical, and communication skills, with experience in supervising staff, managing vendor relationships, and handling financial tasks such as bookkeeping and payroll....

  • Office Manager

    2 days ago

    Mississauga, Ontario, Canada The Law Office Management Association (TLOMA) Full time

    We are a law firm based in Mississauga and seek a highly-organized, proactive, and experienced office manager to oversee and efficiently manage the firm's operations. The office manager will play a critical role in maintaining the seamless functioning of the office, ensuring that the team of 12 lawyers, law clerks, legal assistants, and support staff can...