Office Administrator

2 weeks ago

Mississauga, Ontario, Canada Amico Affiliates Full time

Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated team of professionals provides paving, road building, infrastructure, general contracting, design build and engineering services for leading civil and construction industry customers. Here at Amico we believe in partnering and collaboration, leading through empowerment, and seeing challenges as portals of opportunity. Our approach and adaptive technology allow us to successfully manage and execute projects of all scopes, scale, and difficulty.

If you want a professional experience that will support your personal growth, allow you to master new skills, build meaningful relationships, access limitless growth opportunities, and benefit our Ontario communities,
consider joining us

Key Responsibilities

  • Welcome and directs visitors by maintaining employee and department directories, giving instructions.
  • Maintains security by following procedures; monitoring logbook; issuing visitor badges; providing building fobs to new employees; unassigning fobs to exiting employees.
  • Maintains safe and clean reception, meeting rooms, and lounge areas by complying with procedures, rules, and regulations; and maintains office efficiency arranging necessary repairs with property management.
  • Act as a primary liaison between the company, staff, tenants, and office building management, providing information, answering questions, and responding to requests.
  • Managing booking schedules of meeting rooms
  • Keeps stock of office and kitchen supplies and place orders weekly
  • Perform a variety of administrative duties for executives, such as generating and distributing memos, letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail/packages.
  • Assist in the planning and execution of company events.
  • Track daily expenses and prepare weekly, monthly, or quarterly reports.
  • Other duties as assigned.

Key Qualifications/Requirements

The ideal candidate for the role is a detail-oriented self-starter and flexible problem solver with superb communication skills. He/she should have prior experience thriving in an administrative capacity in an office environment. Multitasking and the unique ability to skillfully handle the unexpected are essential qualities to bring to the position. More specifically, the successful candidate should have:

  • 3 years' experience in an administrative role
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and other office productivity tools, with aptitude to learning new software and systems.
  • Exceptional energy, commitment to service excellence, and ability to maintain confidentiality.
  • Experience overseeing budgets and expenses.
  • Fluent in English required, additional languages an asset but not required
  • Excellent written communication and interpersonal skills
  • Strong organizational skills and attention to detail
  • Ability to multitask and prioritize tasks effectively

What Amico Can Offer You

  • Competitive Salary
  • Medical, dental, and vision insurance
  • Employer Matching Retirement Program
  • Life insurance

At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

Strictly no third-party resume accepted.

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