Administrator Assistant

2 weeks ago

Greater Toronto Area, Canada FOGSAFE Full time

About Us

We're a growing home automation and security systems company providing smart solutions for both residential and commercial clients. Our team is passionate about innovation, reliability, and great customer experiences. As our business expands, we're looking for a detail-oriented and organized Office Administrator to help keep our operations running smoothly.

About the Role

The Administrator will be the backbone of our daily operations — handling administrative duties, coordinating schedules, supporting sales and service teams, and ensuring the office runs efficiently. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their work, and takes pride in being the go-to person who keeps everything organized.

Key Responsibilities

  • Manage daily administrative operations, including emails, calls, and office correspondence
  • Support scheduling and coordination of service appointments and installations
  • Assist with order processing, invoicing, and maintaining accurate records
  • Maintain and update customer databases and project tracking systems
  • Coordinate communication between clients, suppliers, and internal teams
  • Handle inventory tracking and office supply management
  • Support HR and bookkeeping tasks as needed (training provided if required)
  • Ensure the office environment remains organized, professional, and efficient

Qualifications

  • 2+ years of administrative or office management experience (preferred in a small business or service environment)
  • Excellent communication and organizational skills
  • Proficient in Microsoft Office (Excel, Word, Outlook) and general computer literacy
  • Strong attention to detail and ability to multitask effectively
  • Reliable, proactive, and able to work independently with minimal supervision

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