Administrative Assistant

Engineering

Thunder Bay

Full-time

Permanent

The Administrative Assistant reports directly to the Dean and is responsible for a very broad range of duties and an exceptionally high-volume workload in a very dynamic environment. The Senior Administrative Assistant position plays an important role in achieving the Faculty's strategic direction and, as such, requires an individual with strong leadership abilities, a diverse range of skills and knowledge, and the ability to represent the Dean in the best possible manner.

This position will exercise considerable judgment and independence to provide administrative support functions including:

• Facilitating the production of complex documents/materials
• Coordinating, organizing or planning meetings/events
• Monitoring and analyzing departmental budgets/expenses
• ensuring efficient operation of the office
• Interacting with Human Resources and Provost Office while preparing paperwork for faculty/staff/sessional lecturers' appointments
• Inputting payroll
• Developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats
• Performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.
• The position works in a highly confidential manner, investigates and helps resolve issues, develops proposals and materials, makes recommendations,
• Coordinates responses on the Dean's behalf.
• Coordination of the itineraries of scholars and other visitors to the faculty
• Planning and implementation of a number of special events and activities. These responsibilities often require the coordination of activities off campus and outside of the normal university hours and require acting as an ambassador for the faculty
• As a member of the Office of the Dean, acts as back-up to Dean and Assistant Deans in the absence of other senior support staff.

• Post-secondary degree with a minimum of 5 years at an executive level position.
• Experience in an academic setting would be an asset.
• Must be proficient with Microsoft Office suite, Colleague/Datatel and have the ability to adapt and learn new systems and software as required.
• Exceptional organizational, time management, interpersonal and communication skills.
• The ability to multitask a variety of high priority duties and work under pressure of deadlines.
• Ability to work with minimal supervision.
• Ability to work with sensitive information and handle all office duties in a confidential manner.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities, and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. This is in accordance with Canadian immigration requirements.

Lakehead University has a goal to recruit and retain a diverse workforce as measured by increasing representation of underrepresented groups among applicants, candidates, and hires. Experience working with Indigenous or racialized communities, and/or members of other equity-deserving groups, is a strong asset. A lived experience or worked experience of any of these issues is preferred.

We appreciate your interest; Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at ext. 8334 or to make appropriate arrangements.

Benefits Information

Why Lakehead

Application Deadline:

Friday, December 5, :59pm

Salary:

Level 7: 48, ,348.20

Contact Information:

Reference Number:

COPE-25-23

Application Deadline:

Friday, December 5, :59pm

Salary:

Level 7: 48, ,348.20

Yes, eligible for benefits

Contact Information:

Reference Number:

COPE-25-23