Administrative Assistant

13 hours ago

Thunder Bay, Canada Lakehead University Full time

Athletics-
- Thunder Bay-
- Full-time-
- Permanent-
- **Overview**: This role reports to the Athletics Director and supports the overall management of the Athletics department and student athletes.

**Responsibilities**: Executive Assistant to Athletics Director
- Manages the day-to-day operational and administrative activities of the Director by organizing the incoming flow of work, prioritizing incoming requests, maintaining a control system, and following-up to ensure timely response.
- Office Manager
- Manage financial administration and record keeping for all financial obligation of the office, including reconciliation, requisitions, payments and deposits.
- Administer student employment subsidies, maintain accurate part time employee records and reports.
- Organize, coordinate and manage all department events and travel requirements; including attending events and transcribing minutes and more.
- Support and attend all athletic department committees.
- Coordinate, plan and assist in managing all department events and campaigns.
- Coordinate all volunteers for events and initiatives.
- Sports Administration
- Collect and manage student athlete information, including eligibility and team rosters.
- Coordination annual orientation.
- Liaise with provincial and national sports institutions.
- Administrative Assistance
- Perform general office reception, prepare reports and be the main point of contact for the department.
- Monitor and distribute information to staff and members.
- Communicate, liaise and coordinate information to the general public.
- Marketing, Advertising, IT & Special Projects
- Assist in the design of advertising and promotional materials.
- Design and distribute media kits.
- Maintain and support in-house information and website.
- Assist, coordinate, organize, research for special projects as they arise.
- Other duties, as required- **Qualifications**:

- Two years of experience in similar administrative role
- Strong organizational and administrative skills to ensure efficiency and effectiveness
- Ability to multi-task; adapt to change, including work inte1TUption
- Excellent communication skills
- Strong interpersonal skills necessary to work effectively with general public, students, prospective students & parents,
- administration, faculty, coaching and departmental staff.
- Work independently or as a team member
- Work with mínimal supervision, a self starter
- Must have demonstrated proficiency in a wide variety of office and computer equipment (software & hardware) and
- able to identify trends.
- Strong accounting/finance background
- Ability to create presentations. reports and spreadsheets
Benefits Information-
Why Lakehead University?-
Application Deadline:
-Friday, December 5, 2025 - 11:59pmSalary:
-Level 7: 48,521.20 - 57,348.20-Contact Information:
Reference Number:
-COPE-25-22- Application Deadline:

- Friday, December 5, 2025 - 11:59pm
- Salary:

- Level 7: 48,521.20 - 57,348.20- Yes, eligible for benefits
- Contact Information:

- Reference Number:

- COPE-25-22

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