BJP Administrative Assistant

1 week ago

Edmonton, Alberta, Canada AgeCare Full time $40,000 - $70,000 per year

The Administrative Assistant is responsible for handling the day to day administrative functions, while providing a positive, professional company image with all internal and external contacts, maintaining confidentiality, discretion, tact, diplomacy and flexibility in their daily work routine.

Key Responsibilities

  • To demonstrate initiative, within pre-determined guidelines, in handling day-to-day administrative functions;
  • To respond to and screen calls/emails /visitors promptly and handle appropriately;
  • To schedule /coordinate all appointments and meetings;
  • To coordinate travel arrangements for Management; including flights, hotel & car reservations & prepare an itinerary for executives;
  • To prepare presentation materials, or statistical reports and distribute as required;
  • To maintain and process expense accounts for the executives;
  • To develop & maintain a well organized filing system that permits easy reference and rapid retrieval of information ;
  • To attend meetings and take minutes as appropriate, including room set up and clean up at the end of the meeting;
  • To assist management in completing the hiring process and onboarding of new employees;
  • To prepare and/or edit internal and external letters, memos and emails;
  • To continually expand and update professional knowledge;
  • To work collaboratively as part of the Administrative Professionals team, taking an active & participatory role in the Administrative forum;
  • Work in a position of trust with vulnerable adults (residents);
  • Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in the Code of Conduct;
  • Complete other duties as assigned.

Qualifications

  • Business Administration degree or diploma
  • Completion of Business/ Admin courses and 3-5 years comprehensive general office experience
  • Must be proactive, self-disciplined and able to demonstrate a high level of productivity
  • Highly organized and detail oriented; able to multitask, work under pressure and meet deadlines
  • Demonstrated excellence in communication skills, written & verbal
  • Demonstrated ability to effectively prioritize work and workflow
  • Must present a professional and polished image at all times; exhibiting a friendly and personable approach
  • Extremely customer focused, always delivering exceptional service
  • High degree of interpersonal skills, with ability to deal successfully with both internal and external clients
  • Ability to deal with matters of a confidential and sensitive nature, exercising good judgment at all times
  • Must exhibit flexibility and adaptability to change
  • Exceptional Microsoft computer skills (Word, Excel, PowerPoint, Outlook)
  • Flexibility in working hours to meet Management and clients needs
  • Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one

If you're motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us

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