Administrative Assistant

1 week ago

Edmonton, Alberta, Canada Teckhorizon Inc Full time $42,000 - $55,000 per year

About The Branch
The International Education Services (IES) Branch operates in a fast-paced, high-quality environment supporting Alberta's K-12 international education strategy. The team leads strategic planning, policy development, and implementation related to international education, while also representing Alberta provincially, nationally, and internationally.

IES is seeking an Administrative Support professional to assist the
Chinese Special Language Advisor
and help coordinate a suite of
Student Exchange Programs
.

Key Responsibilities

  • Proofread and format Word documents and memos.
  • Update budgets, tracking sheets, and program information using Excel.
  • Support the Chinese Special Language Advisor with event planning, meeting coordination, and venue bookings.
  • Manage incoming phone calls and emails with professionalism.
  • Assist with the preparation, production, and distribution of branch documents.
  • Complete administrative tasks including copying, scanning, faxing, filing, and records management (digital and physical).
  • Process and review expenses and reimbursements.
  • Take accurate meeting minutes and distribute summaries.
  • Provide support to additional Special Language Advisors and branch projects as needed.

Required Qualifications

  • Strong ability to read, write, and speak Chinese
  • Strong ability to read, write, and speak English
  • Minimum 1 year of administrative or clerical experience
  • Minimum 1 year of using Chinese in a professional office environment
  • Experience with routine administrative tasks (emails, scheduling, documentation)
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.)

Nice to Have

  • Experience working or living abroad
  • Experience working with international colleagues or partners
  • Experience working with the Government of Alberta
  • Experience working with schools or school authorities
  • Familiarity with intercultural communication or international education environments

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