Invoicing Administrator

2 weeks ago

Bolton ON LE V, Canada The Auroran Newspaper Full time

Simcoe York Printing and Publishing (a division of London Publishing Corp) is looking for a full-time Invoicing Administrator. We are a fast paced, multi divisional business that offers a wide range of functions.

DUTIES AND RESPONSIBILITIES:

· Invoicing- The main job for this role will be the weekly invoicing to our customers for 4 of our local weekly community newspapers. There will be a few hundred invoices to send out weekly. Therefore the process of getting the billing info from the Sales Reps, Preparing the Invoices, and Sending out the Invoices will take up approx. half of the week's hours for this role.

This will be done using the Quick Books accounting software.

· Administrative Bookings from Sales Staff to our Production Department- Aiding our Community Newspaper's Production Department in the workflow from gathering Sales Rep's Bookings to organizing those bookings to the Production Department.

· Answering office phone and sending messages to the appropriate staff (This is a minor part of the job as there are not many incoming phone calls).

· Process Credit Card Payments.

· Prepare one bank deposit per week and take to bank.

· Prepare a weekly Canada Post form and delivery that one per week to Canada Post

· Email correspondence with our clients- to send credit card receipts when needed, copies of invoices, electronic tear sheets of their ads, etc.

· Misc office Admin- paperwork organization and filing, getting office supplies, etc.

*This employee will be working Monday to Friday, daytime hours. We are asking this employee to work out of our office in Bolton 4 of those days per week, and we will allow work from home 1 of those 5 days per week.

DESIRED SKILLS & EXPERIENCE

· Proficient with Microsoft Excel

· Has Experience with Quick Books

· Can work Independently and achieve high output of work volume without supervision

· Attention to Detail

Job Type: Full-time

Pay: $44,000.00 per year

Work Location: Hybrid remote in Bolton, ON L7E 5V1

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