Service Administrator

1 day ago

Saskatoon, Saskatchewan, Canada Flynn Group of Companies Full time $40,000 - $60,000 per year
At Flynn, it's not just a job, it's a career
Location: Saskatoon, SK Employment Type: Office, Salaried, Full-Time Job Functions: Administration, Organization, Coordination Industry: Building Envelope 
This position will be based out of our Saskatoon location, reporting to the Service Manager.
General and Project Administration: High volume file management and ensuring all information is updated and accurate Collection and maintenance of customer contact and relevant information Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person Assist with Accounts Payable and Accounts Receivables on Service billings Working with various people to ensure all related documents are present and readily available Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc. Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs Management and accurate documentation of Vehicle or Inspection reports, as well as ensuring CVOR reports are completed and filed Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests Creating and closing subcontracts and submitting pay requests
Field Support: Time card collection and review and payroll back-up if required Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed Ensuring CVOR logs are sent to Regional Health & Safety Manager each month Other duties as required
What we Offer: Competitive wages and benefits RRSP matching Great environment where our motto is "Flynn Family Winning Together" On-going career development programs through our in-house Flynn University and eLearning courses
What we are Seeking: 2 years experience in an administrative role is considered an asset Experience working in a construction environment is considered a strong asset  Invoicing and accounting experience is considered an asset   Must be organized and self-motivated with a sense of urgency  Ability to work in a fast-paced environment and be flexible  Able to prioritize competing deadlines and manage a high volume workload efficiently   Customer service oriented with a courteous and professional phone manner  Strong skills using the Microsoft office package; Word, Excel and Outlook 
#LI-IC1
Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building's outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team. Disclosure: We use an AI-powered system to initially screen resumes.  However,  all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate's potential fit for a role they applied to. This posting is for an existing vacancy within the organization.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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