Facilities Administrator

Innovation Saskatchewan is the innovation agency for the Government of Saskatchewan. We fuel economic growth by empowering innovators and supporting Saskatchewan's vibrant tech sector and research community. Our robust portfolio of grant programs, tax incentives, research funding and the Innovation Saskatchewan Research and Technology Parks help accelerate technologies and advance research. Innovation Saskatchewan works closely with industry, academia and other stakeholders to provide strong foundations that allow the province's ecosystem to thrive and make Saskatchewan a world leader in innovation.

Reporting to the Facilities Manager, the Facilities Administrator plays a pivotal role in keeping the Innovation Saskatchewan Research and Technology (R+T) Park in Saskatoon running smoothly. From coordinating contract services to programming and managing the access control system, you'll help maintain a clean, comfortable and safe space for our R+T Park community.

We are looking for someone who knows the ins and outs of facility management and has experience administering contracts to deliver efficient, high-quality service. You must be organized, adaptable and possess a people-first mindset to help build relationships with stakeholders and create a welcoming environment for R+T Park tenants.

If you bring a keen eye for detail and a proactive approach to problem-solving, we'd love to hear from you

Duties include but are not limited to:

• Managing the fulfillment of facilities contracts related to janitorial services (e.g., general cleaning, waste management, carpet cleaning), guard services, fitness centre maintenance, campus and building security and workplace safety.
• Providing administrative support for janitorial contracts in Saskatoon, including documentation and janitorial inspection and follow-up.
• Scheduling annual carpet cleaning and floor refinishing.
• Administering building keys and programming access cards in a timely manner, ensuring agency staff, contractors and R+T Park tenants have access to the appropriate facilities.
• Troubleshooting and customizing access requirements for R+T Park tenants in the access control system.
• Collaborating with the Facilities Manager to source new services based on requests from R+T Park tenants.
• Identifying year-to-date and forecasted spending trends to support the Property Management team with monthly variance analysis, quarterly forecasting and annual budgeting.
• Preparing payment authorizations to fulfill facility service contracts.
• Informing the agency and R+T Park community of service offering changes in a clear, timely manner.
• Recommending improvements and identifying opportunities for enhanced security services.
• Providing administrative support for annual workplace safety inspections, including following up with appropriate stakeholders to verify resolution of identified issues.
• Completing an annual review of R+T Park emergency guidelines with the Facilities Manager, ensuring common area emergency evacuation floor plans are in place for all buildings.
• Preparing and administering annual common area furniture and amenity equipment inventory.
• Improving environmental sustainability by working with the Property Management team and R+T Park tenants to identify and implement ways to reduce energy use and minimize environmental impact.
• Assisting in the research, development, implementation, administration and evaluation of various facilities management policies, procedures and processes.
• Supporting Property Management team, as required.
• Performing other duties as assigned.

• 3 or more years of administrative experience (preferred).
• Bachelor's degree or diploma in accounting, business administration or commerce (preferred).
• A clear Criminal Record Check (required).
• Knowledge of basic property management principles, contract administration processes and general accounting practices.
• Highly organized with a track record of delivering quality results, while managing competing priorities.
• Delivers exceptional service by prioritizing stakeholder needs and developing strong, professional relationships through clear and effective communication.
• Uses sound judgement and decision-making when working independently or as part of a team.
• Skilled in mediation and negotiation, with the ability to navigate complex situations effectively.
• Proficient in Microsoft Office Suite.

We offer more than a position. We provide a pathway to growth and well-being.

• Comprehensive suite of benefits, including extended health, dental and vision care as well as comprehensive life and protection insurance.
• Public Employees Pension Plan with generous employer contribution.
• Work-life balance with paid Scheduled Days Off each year, alongside a starting vacation entitlement of three weeks (with acknowledgment of prior service within the Saskatchewan Government or universities).
• Added office amenities and perks like free parking and gym access.

Please send your resume and cover letter to by Oct. 28, 2025.