Administrative Support IV

5 days ago

Calgary, Alberta, Canada Alberta Health Services Full time $60,000 - $80,000 per year

Your Opportunity:

The Department of Obstetrics & Gynecology is seeking a highly organized and detail-oriented Administrative Support IV to advance the department's academic, research, and clinical mission. This role is ideal for an experienced academic administrator who enjoys combining communication, design, and coordination in a dynamic and collegial environment. You will lead the creation of the department's weekly digital newsletter and annual report, transforming academic and clinical accomplishments into engaging, professional communications that highlight the department's impact. Working closely with faculty and leadership, you'll gather content, design layouts, and produce final publications using tools such as MailChimp and Adobe Creative Suite. Beyond communications, you'll support the academic life of the department by managing faculty CVs, copy editing manuscripts, and preparing research productivity reports, ensuring all materials meet institutional and publication standards. The position also coordinates external vendors—including photography, printing, and AV services—and oversees invoice processing through AHS and University of Calgary systems. This is an excellent opportunity for someone who values precision, professionalism, and collaboration, and who takes pride in producing high-quality academic and visual materials. Your work will directly contribute to showcasing the department's excellence in research, education, and patient care.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

  • Classification: Administrative Support IV
  • Union: AUPE GSS
  • Unit and Program: Obstetrics and Gynecology
  • Primary Location: Foothills Medical Centre
  • Location Details: As Per Location
  • Multi-Site: Not Applicable
  • FTE: 1.00
  • Posting End Date: 17-NOV-2025
  • Employee Class: Regular Full Time
  • Date Available: 27-NOV-2025
  • Hours per Shift: 7.75
  • Length of Shift in weeks: 2
  • Shifts per cycle: 10
  • Shift Pattern: Days
  • Days Off: Other
  • Minimum Salary: $26.07
  • Maximum Salary: $31.68
  • Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

A bachelor's degree, or higher. 3 years or more experience in a healthcare and/or academic setting. Superior proficiency in Microsoft Outlook, Word, and PowerPoint is required. Experience with website management (Drupal, WordPress) and reference management tools (e.g., Mendeley) is an advantage. Applicants must include samples of previous newsletter, report, or design work demonstrating both creative and professional communication skills. Applicants are encouraged to include examples of previous academic or communications projects that demonstrate strong writing, editing, and design skills.

Preferred Qualifications:

Outstanding communication, writing, and graphic design skills with proven experience producing professional newsletters and reports. Strong command of Adobe Creative Suite, distribution software such as MailChimp, and Microsoft Office. Experience with academic editing, CV management, and reference formatting preferred. Skilled in coordinating external vendors and managing invoices.

  • Administrative Support IV

    7 days ago

    Calgary, Alberta, Canada Alberta Health Services Full time $26,000 - $31,000 per year

    Your Opportunity:This position is responsible for providing administrative, technical and operational support, along with other activities associated with the Health Link contact centre. In this role Administrative Support IV will be involved in maintaining data in a variety of database, such as InformAlberta, Genesys Pure Cloud, SharePoint Online and...

  • Administrative Support IV

    5 days ago

    Calgary, Alberta, Canada Alberta Health Services Full time $104,000 - $156,000 per year

    Your Opportunity:This position is responsible for providing administrative, technical and operational support, along with other activities associated with the Health Link contact centre. In this role Administrative Support IV will be involved in maintaining data in a variety of database, such as InformAlberta, Genesys Pure Cloud, SharePoint Online and...

  • Administrative Support IV

    5 days ago

    Calgary, Alberta, Canada Alberta Precision Labs Full time $31,284 - $31,880 per year

    Your Opportunity:This position is responsible for performance of duties in the Clinical Lab Support Data Integrity department. Position is located at the APL Calgary Life Sciences Innovation Hub. The duties include, but are not limited to identifying, investigating, and remediating discrepancies in the Epic Beaker Module in Connect Care Clinical Information...

  • Administrative Support, Reception

    2 weeks ago

    Calgary, Alberta, Canada Kindred Connections Society Full time $40,000 - $60,000 per year

     About KindredAt Kindred, we're convinced the key to living well is healthy relationships with self, family, and others.  But relationships are complicated and sometimes we find ourselves in vulnerable places, disconnected from those who matter most. Kindred's purpose is to realize the power of human connection, and it shapes everything we do. Whether...

  • Agency Support Administrator

    2 weeks ago

    Calgary, Alberta, Canada Calgary Drop IN & Rehab Society Centre Full time $45,000 - $70,000 per year

    About UsAt the Calgary Drop-In and Rehab Centre (the DI), we are dedicated to serving our community with kindness. Our mission – to work with community to end homelessness, one person at a time – goes beyond providing immediate support; we strive to create an environment where individuals can regain their confidence and rebuild their lives.We are more...

  • Administrative Support II

    2 weeks ago

    Calgary, Alberta, Canada Alberta Precision Labs Full time $21,300 - $25,890 per year

    Your Opportunity:Reports to the Clinical Lab Support Services Supervisor and/or Manager, this position provides support to Clinical Lab Support Services by responding to incoming calls, taking required action. This position is responsible to manage a large volume of calls. Provides general information to patients (E.g. test preparation, location, hours of...

  • Administrative Support VI

    7 days ago

    Calgary, Alberta, Canada Alberta Health Services Full time $30,990 - $37,700 per year

    Your Opportunity:Reporting to the Supervisor of Registration, Switchboard and Patient Information (RSPI), the Switchboard's Team Leader supports the essential service, switchboard team in a dynamic environment that is the initial point of contact for AHS Calgary Zone and Inhouse dispatch for the Emergency Response Teams. Responsible for managing, creating...

  • Pharmacy Technician Assistant

    7 days ago

    Calgary, Alberta, Canada Vibrance Pharmacy Full time $36,000 - $40,000 per year

    Job SummaryWe are seeking a dedicated and detail-oriented Pharmacy Technician Assistant to join our healthcare team. The ideal candidate will play a crucial role in supporting pharmacists in delivering high-quality patient care. This position involves assisting with medication preparation, patient intake, and ensuring compliance with pharmacy regulations....

  • Support Services Data Administrator

    2 weeks ago

    Calgary, Alberta, Canada UFA Full time $60,000 - $90,000 per year

    Department: Customer Support ServicesEmployment Type: Full-TimeRequisition ID: 1261Date Posted: October 6, 2025Closing Date: October 20, 2025 or until filledJob SummaryReporting to theLead, Data Support,theSupport Services Data Administratoris responsible for ensuring data integrity through the ongoing management of enterprise data. This position will ensure...

  • Data Administrator, HR Support

    1 day ago

    Calgary, Alberta, Canada Nutrien Full time $55,000 - $70,000 per year

    Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive...