Legal Assistant

**Legal Assistant**:

- SALARY: CAD 50000.00 - 65000.00 YEARLY
- PUBLISHED: SEPTEMBER 5, 2025
- EXPIRY: SEPTEMBER 20, 2025
- ONSITE
- CALGARY, ALBERTA
- FULL TIME
- LAW ADVOCACY AND POLITICS

**Summary**:
The Legal Assistant plays a key role in communicating with clients and supporting the Immigration Program Team in the provision of services to clients in the program. Reporting directly to the Managing Counsel, the Legal Assistant serves as the first point of contact for clients, providing updates and answering inquiries. The position also provides administrative support, prepares documentation and maintains documentation, administrative and client management systems.

**Description**:
**THE ROLE**
The Legal Assistant plays a key role in communicating with clients and supporting the Immigration Program Team in the provision of services to clients in the program. Reporting directly to the Managing Counsel, Immigration and Elder Law Programs, the Legal Assistant serves as the first point of contact for clients, providing updates and answering inquiries. The position also provides administrative support, prepares documentation and maintains documentation, administrative and client management systems.

**PRIMARY FUNCTIONS AND ACCOUNTABILITIES**
Responsibilities include but are not limited to:

- Perform a variety of legal and administrative duties, including verifying and recording client data electronically in Practice Panther (client record management system)
- Maintain an organized filing system (electronic and paper copy)
- Open, Close, and Archive client files (electronic and physical file)
- Meet and triage clients remotely and in-person
- Schedule appointments for the Immigration Lawyers
- Arrange interpreters for client meetings and send out documents for translation
- Commission Affidavits and Statutory Declarations
- Determine client Intake eligibility for assistance under CLG Income and Asset Guidelines and Immigration Program service parameters
- Provide general immigration information and referrals for immigration related services
- Respond to general inquiries received on Immigration Intake Telephone Line
- Provide administration and/or triage support to Team during and after legal clinics or webinars
- Assess client needs and legal issues in advance of client’s initial interview with either the advocate or the lawyers
- Attend Canada Post and Federal Court Registry on request

**THE CANDIDATE**
- Successful completion of a Legal Assistant Certificate or Diploma from a recognized post-secondary institution
- Minimum of 5 years related work experience in a law office or other legal setting
- Knowledge of immigration terminology is an asset
- Commissioner For Oaths in and for the Province of Alberta appointment considered an asset/is preferred
- Strong communications skills both verbal and written, proficient in English, multilingual or cross-cultural communication skills is a definite asset
- Fluency in a second language is an asset
- Exceptional attention to detail to ensure assignments are completed with accuracy
- Strong interpersonal skills to establish and maintain effective working relationships internally and externally
- Excellent communication and interpersonal skills including the ability to engage with clients who have complex needs and may present in times of crisis
- Ability to maintain confidentiality at all times
- Familiar with Federal Court processes and filing systems, including the preparation of documents to be submitted to Federal Court is an asset/is preferred
- Familiarity with legal software, Microsoft Office Suite (Word, Excel, PowerPoint), and document management systems.
- Ability to work independently and with team members
- Exhibits a dedication to upholding the principles of access to justice
- Proven commitment to delivering high-quality client service
- Strong organizational abilities to manage multiple tasks and deadlines effectively while maintaining accuracy.

**WHAT WE OFFER**
Salary range is $50,000 - $65,000 per annum and will be commensurate with experience. A comprehensive benefits package is also provided.
- We thank all applicants for their interest, however, only those being considered for an interview will be contacted. No phone calls please._