Office Administrator

Join the Connected Vehicles Team as Our Office Administrator

Location: Guelph, Ontario

Job Type: Full-time, Permanent Pay: $18.00–$20.00 per hour

Connected Vehicles is currently seeking for a candidate for the position of Office Administrator located in our Head Office in Guelph, Ontario.

Are you a multitasking superstar who thrives in a fast-paced office environment? Do you have a knack for keeping things organized, love helping people, and bring a positive vibe wherever you go? If so, Connected Vehicles wants to hear from you

We're on the lookout for a friendly, detail-loving, get-it-done Office Administrator to support our incredible team at our Head Office in Guelph, Ontario. This is more than just an admin role — it's your chance to be the glue that keeps everything (and everyone) running smoothly.

Why You'll Love It Here:

• Be part of a collaborative, high-energy team where your ideas and efforts truly matter.
• Work with people who actually enjoy Mondays.
• Enjoy perks that include competitive pay, full benefits, growth opportunities, and an unbeatable workplace culture.
• We believe in work-life balance and making sure you're fulfilled both on and off the job.

What You'll Be Doing:

• Be the friendly face (and voice) of Connected Vehicles — answering phones and greeting visitors like a pro.
• Manage incoming/outgoing mail and courier packages.
• Keep our office stocked, stylish, and functional — from pens to printer toner.
• Help ensure accurate payroll by verifying time sheets and vacation schedules.
• Maintain collection goals and complete receipts for third parties as required.
• Match, post, billing and invoicing-keep track of all the documentation for Accounting department.
• Support Accounts Payable and Receivable with reconciliation and data entry.
• Track warranties and maintain organized records.
• Stay on top of daily tasks and reports to help keep our operations running like a well-oiled machine.
• Jump into other tasks as needed — we love a team player

What You Bring to the Table:

• 2+ years of office experience (You know how to keep things in order)
• Strong Microsoft Office skills — Excel, Word, PowerPoint.
• A personality that shines — friendly, approachable, and professional.
• A love for deadlines and an appreciation for checklists.
• Strong communication and organizational skills.
• A College Diploma is a plus
• A valid G Class driver's license.
• Experience with CRM software? That's a bonus

We offer our employees competitive pay, on-going training, growth potential and so much more. Our Workplace culture empowers staff at all levels to become involved in supporting and building your career.

Connected Vehicles is committed to complying with the Accessibility for Ontarians with Disabilities Act and its regulations, and the Ontario Human Rights Code throughout the entire employment cycle. If you require an accommodation, please inform us in advance and we will work with you to meet those needs. Any accommodation requests can be made by contacting At Connected Vehicles, we welcome differences. We do that because we know it is good for our employees, our products, our company and our community. Connected Vehicles is proud to be an equal opportunity workplace.

Job Types: Full-time, Permanent

Pay: $18.00-$20.00 per hour

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Store discount
• Vision care
• Wellness program

Application question(s):

• Are you legally entitled to work in Canada?

Experience:

• Billing/Invoicing: 2 years (required)
• Microsoft Excel: 2 years (required)
• CRM software: 1 year (preferred)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person