Office Administrator

4 days ago

Kitchener ON NG W, Canada Fitzgerald Motors Inc. Full time

Fitzgerald Motors, is seeking a proactive and organized Administrative Assistant to join our team. This role encompasses a variety of responsibilities including administrative tasks, accounting/bookkeeping, creation of internal service invoices, directing repair and scheduling of lot vehicles, ensuring timely completion of tasks, and creation of licensing documents. If you are detail-oriented, possess strong organizational skills, and thrive in a fast-paced environment, we encourage you to apply.

Responsibilities:

  • Assist in day-to-day administrative tasks such as filing, data entry, and minor correspondence.
  • Efficiently enter bills and invoices
  • Generate and process internal service invoices accurately and in a timely manner.
  • Collaborate with the service department to ensure all billable services are accounted for
  • Coordinate the repair and maintenance schedules for vehicles in the lot
  • Communicate with technicians and service advisors to prioritize repairs
  • Ensure that all tasks are completed on schedule and within deadlines.
  • Proactively identify potential delays and implement solutions to mitigate them.
  • Create and manage licensing documents for vehicles
  • Ensure all necessary paperwork is completed accurately and submitted promptly.

Requirements:

  • Proven experience as an administrative assistant or in a similar role.
  • Proficiency in accounting/bookkeeping principles and software (e.g., QuickBooks).
  • Excellent organizational and time-management skills.
  • Strong attention to detail and accuracy.
  • Ability to multitask and prioritize tasks effectively.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Knowledge of automotive industry procedures and terminology (preferred but not required).

If you are a motivated individual with excellent organizational skills and a passion for administrative work, we would love to hear from you. Please submit your application along with your resume for consideration.

Job Type: Part-time

Pay: $18.00-$22.00 per hour

Benefits:

  • Casual dress
  • Flexible schedule

Application question(s):

  • This job is for part time hours. Are you able to work Monday to Friday from 10am to 2pm?
  • Do you have good knowledge of automotive parts and repairs?
  • What is your current status in Canada (Citizen, Permanent Resident, Work Permit or Student Visa?

Education:

  • Secondary School (preferred)

Experience:

  • QuickBooks: 1 year (preferred)

Language:

  • English (preferred)

Work Location: In person

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