Office Administrative Assistant

2 weeks ago


Brampton, Ontario, Canada Two Girls' Bakery Inc. Full time $17,560 - $22,500 per year

About Us

We operate two growing ventures in the GTA: Two Girls' Bakery (filled mini cupcakes & flavour-packed minis; pickup & delivery across the GTA) and a mortgage practice focused on friendly, efficient client service. We're looking for one tech-savvy Office Admin to support both—keeping operations organized and our bakery's Instagram fresh.

What You'll Do

General Admin (both businesses)

  • Answer/return calls, texts, emails; calendar and appointment scheduling.
  • Maintain Google Drive folders; file naming, simple checklists, and status tracking.
  • Create and update basic docs/spreadsheets; light data entry and invoicing.
  • Order and pickup coordination; vendor/supplier follow-ups.

Bakery (mini desserts)

  • Instagram management: plan a simple content calendar, post Reels/Stories/Posts, reply to DMs/comments, track basic insights (reach/saves).
  • Website updates (basic): swap photos, update product details/FAQs (Shopify).
  • Order flow: confirm pickup/delivery times, prepare labels/packing slips, message customers with friendly updates.

Mortgage admin

  • Client intake support: send/track simple document checklists; update CRM/Google Sheet.
  • Email coordination with clients/realtors/lawyers; organize PDFs; follow naming conventions.
  • Prepare clean summaries from templates (no underwriting—admin only).

You Are

  • Tech-confident: Comfortable with Instagram, Google Workspace (Docs/Sheets/Drive), and quick to learn dashboards (Shopify/CRM).
  • Clear communicator: Friendly phone manner, concise writing, good follow-ups.
  • Organized & reliable: You prioritize, hit deadlines, and keep neat digital files.
  • Creative eye (nice-to-have): Basic Canva/phone-photo skills for IG content.

Requirements

  • 1–2+ years in admin/customer-facing support or strong evidence you can do the job.
  • Strong written/spoken English; professional phone etiquette.
  • Available 5 days/week; can cover occasional peaks (holidays, launches).
  • GTA-based with reliable commute to Brampton.
  • Comfortable handling confidential client information (mortgage docs).
  • Bonus: Shopify/Squarespace, Canva/Adobe Express, Meta Business Suite, CRM basics.

Tools We Use

Google Workspace (Docs/Sheets/Drive), Canva/Adobe Express, Instagram/Meta Business Suite, Shopify (training provided), basic CRM/Google Sheets for mortgages.

Schedule & Growth

Part-time to start. Opportunity to expand hours as we grow. Performance-based path to a broader ops/marketing role.

How to Apply

Please apply with your resume and a short note covering:

  • Your weekly availability (days and times).
  • A link to any IG/TikTok you've managed (or two sample captions for a mini dessert post).
  • One paragraph on how you keep yourself organized when juggling many small tasks.

Job Type: Part-time

Pay: $17.60-$22.00 per hour

Expected hours: No less than 20 per week

Ability to commute/relocate:

  • Brampton, ON: reliably commute or plan to relocate before starting work (required)

Experience:

  • Customer service: 1 year (preferred)
  • Social media management: 1 year (preferred)

Work Location: In person



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