Accounting and Administrative Assistant

2 weeks ago

Victoria BC VB B, Canada ServiceMaster Restore Victoria Full time

Accounting and Admin Assistant

ServiceMaster Restore Victoria is seeking a highly organized and detail-oriented Assistant to support our administrative and billing operations. This role is essential in ensuring timely, accurate, and professional operations for our restoration assignments. The ideal candidate will collaborate closely with the Accounting department, Compliance Manager, Project Managers (PMs), and the operations team to streamline processes, track project financials, and maintain strong communication with insurance partners and trades.

Job description

  • Perform data entry, filing, and document proofreading to ensure accuracy and organization
  • Generate and process accurate invoices for customers based on provided data and billing information
  • Maintain up-to-date records of invoices and customer information in the billing system
  • Stay updated on billing policies, procedures, and regulations to ensure compliance with company and industry standards
  • Collaborate with internal teams, such as Project Managers and Accounting, to gather necessary information for billing purposes
  • Respond to customer inquiries regarding billing issues or discrepancies in a professional and timely manner

Requirements

  • Prior experience as an invoicing assistant, data entry clerk or in a similar role
  • Strong computer skills, including Microsoft Office, and ability to quickly learn new software
  • Strong problem-solving skills with excellent attention to detail
  • Highly organized, with an ability to manage multiple tasks, set priorities, and meet deadlines
  • Knowledge of basic accounting principles; QuickBooks desktop experience is an asset
  • Effective communication skills to interact with customers and internal team members

Nice to have

  • Experience or familiarity with service billing processes
  • Previous experience in administration, invoicing, insurance billing, or restoration
  • Familiarity with XactAnalysis (XA) or similar claims platforms preferred

What We Offer

  • A supportive and team-oriented work environment

  • Opportunities for professional development and advancement

  • Comprehensive training in invoicing systems and industry standards

  • Competitive salary and benefits package including:

  • Dental Insurance

  • Health Insurance

Apply Today

If you are reliable, detail-focused, and enjoy working behind the scenes to ensure timely accounts and smooth project closeouts, we'd love to hear from you.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

Job Types: Full-time, Permanent

Pay: From $22.00 per hour

Expected hours: 40 per week

Benefits:

  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care

Work Location: In person

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