Administrative Assistant

2 weeks ago

Rothesay NB EE R, Canada 5ae5acb8-b521-4da1-a4bd-0181cc6ee9bb Full time $40,000 - $60,000 per year

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical and customer service skills, with experience in office management, data entry, and using various software tools. This role offers an opportunity to work in a professional environment where efficiency, communication, and organization are valued. The Administrative Assistant will be responsible for managing daily administrative tasks, supporting front desk operations, and ensuring smooth office workflow.

Duties

  • Manage front desk responsibilities including greeting visitors and answering multi-line phone systems with professional phone etiquette
  • Perform data entry and maintain accurate records
  • Handle filing systems and organize documents for easy retrieval
  • Provide customer support by addressing inquiries and assisting patients as needed
  • Assist with appointment scheduling, calendar management, and coordinating meetings
  • Support bookkeeping tasks such as invoicing, billing, and basic financial record keeping
  • Proofread documents for accuracy and clarity before distribution
  • Support medical or dental office operations if applicable, including patient check-in/out procedures
  • Maintain organized workspaces and ensure office supplies are stocked

Skills

  • Strong computer skills including data entry
  • Excellent organizational skills with the ability to multitask effectively
  • Prior clerical or administrative experience preferred, especially in medical or dental offices
  • Exceptional customer service skills with professional phone etiquette
  • Ability to handle multi-line phone systems efficiently
  • Knowledge of filing systems and office procedures
  • Ability to adapt quickly to new software tools and office technologies - will train a new graduate

This position is ideal for a proactive individual who thrives in a fast-paced environment and is committed to providing excellent administrative support.

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Expected hours: 36 per week

Benefits:

  • Dental care
  • Extended health care

Work Location: In person

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