Administrative Assistant to CIO,

JOB TITLE:  Administrative Assistant to Chief Information Officer, (Information Technology)

DEPARTMENT:  Corporate Support Services

POSTING NUMBER:

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Full Time Permanent 

HOURS OF WORK:  35 hour workweek  

LOCATION:  West Tower

SALARY GRADE:  2

HIRING SALARY RANGE:  $59, $67,399.00 per annum

MAXIMUM OF SALARY RANGE:  $74,888.00 per annum

JOB TYPE:  Management and Administration

POSTING DATE:  October 08, 2025

CLOSING DATE:  October 13, 2025

AREA OF RESPONSIBILITY:

Reporting to the Chief Information Officer, this position is responsible to provide administrative support and confidential services in order to maintain a smooth and efficient operation of the department. Liaising with management and demonstrating judgment and independence to meet corporate service standards, best practices, policies and guidelines. 

• Provide operational support and act as a reference point to meet the demands of management and staff providing them with administrative support and assistance to meet operational needs.
• Act as a communication channel for organizational notices and provide relevant information to staff to ensure effective communication of impending deadlines and assignments.
• Provide organized and proactive administrative assistance in support of departmental initiatives, programs, processes, projects and events, including correspondence, documentation and answering enquiries to meet operational needs and corporate service standards.
• Provide scheduling and logistical support. Ensure daily itinerary is current, discuss priorities and maintain calendar, email, correspondence, and/or other related requests that require immediate attention on behalf of department management and team.
• Organize meeting requests, attendance, or other related requests; book and arrange conference rooms, resources, travel arrangements, conference registration, accommodation, and refreshments or as required in support of a smooth and efficient meeting by minimizing scheduling conflicts.
• Responsible to provide customer service. Respond and log internal and external customer enquiries, prioritize requests, respond accordingly and escalate for resolution as required to meet corporate service standards.
• Prepare standard correspondence, forms, presentations, statistical reporting, data entry, requisitions, etc., track and run reports as required accurately by established timelines.
• Take meeting minutes, prepare and distribute agenda and minutes of meetings by established timelines and ensure that all necessary files and information are available in support of a smooth and efficient meeting.
• Maintain up-to-date files, documentation and correspondence using the corporate filing system and ensure necessary sign-offs and approvals meet policies and confidentiality.
• Act as a conduit for the efficient flow of invoice, payroll and requisition processing as required to meet established timelines, policies and guidelines.
• Use of effective resource and expense management at all times to meet corporate policies and guidelines.
• All other duties as assigned.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary certificate or diploma in Office Administration or equivalent in related field

EXPERIENCE:

• 2-3 years experience; Administrative support preferably in both public and unionized environment is an asset

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

As part of the corporation's Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Hybrid until January 5,

If this opportunity matches your interest and experience, please apply online by clicking the button above quoting reference #106932 by October 13, 2025, and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select "prefer not to answer" as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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