Accounting Administrative Assistant

7 days ago

Brampton, Ontario, Canada MacMillan Supply Chain Group Full time $45,000 - $65,000 per year

Job description:

Job Overview: We are looking for a skilled Accounting and Administrative assistant to manage our financial records and support various administrative tasks. The ideal candidate will be highly organized, detail-oriented, and proficient in bookkeeping, billing, and administrative duties.

Experience in QuickBooks and advance excel is a must.

Key Responsibilities:

Bookkeeping:

  • Perform full-cycle bookkeeping duties, including maintaining accurate financial records, general ledger entries, and reconciliations.
  • Handle Accounts Receivable (AR) and Accounts Payable (AP) processes, ensuring timely invoicing and payments.
  • Manage sales tax filings (HST) and ensure compliance with local tax laws and regulations.
  • Prepare and manage monthly financial statements and reports, including profit and loss

statements, balance sheets, and cash flow reports.

  • Record all financial transactions, including credit card receipts and bank deposits, ensuring accuracy and completeness.
  • Ensure daily punch in's and punch outs are correctly captured in the time clock system and enter them into the Payworks to process payroll on a bi weekly basis.

Billing & Invoicing:

  • Prepare and send accurate invoices to clients, ensuring they are in line with the data in the Warehouse Management System (WMS).
  • Cross-check all invoices with services are billed correctly.
  • Follow up on outstanding invoices and payments, and ensure proper documentation for all transactions.

Excel & Data Management:

  • Utilize Excel to create and manage pivot tables and VLOOKUPs for financial analysis, data reconciliation, and reporting.
  • Organize and maintain accurate and up-to-date financial records in both physical and digital formats.
  • Regularly update and review financial data to ensure all information is current and correct.

Administrative Support:

  • Perform general administrative tasks such as filing and responding to emails.
  • Manage office supplies and organize company documentation.
  • Keep track of important deadlines and calendar reminders, especially for invoices, payments, and certifications.
  • Assist with additional office duties as needed, providing support to other departments and team members.

Qualifications:

  • Proven experience as a bookkeeper or in a similar accounting role.


• Strong proficiency in QuickBooks.


• Advanced knowledge of Excel, including pivot tables, VLOOKUP, and other data analysis tools.

  • Understanding of Accounts Payable (AP) and Accounts Receivable (AR) processes.

Experience in managing sales tax filings (HST) and ensuring compliance with local tax laws and regulations.

  • Excellent attention to detail and organizational skills.
  • Strong communication skills, both written and verbal.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  • Familiarity with tax & WSIB compliance is a plus.

Preferred Qualifications:

  • A degree in Accounting, Finance, or a related field

Job Types: Full-time, Permanent

Application question(s):

  • You find a $1,000 supplier bill recorded twice. How do you fix it?
  • Prepare the journal entry: Customer pays $10,000 invoice, but takes a 2% early payment discount.
  • You invest $5,000 at 8% simple interest per year. How much interest after 3 years?
  • A train travels 300 km at 75 km/h. How long does it take?
  • f 6 clerks can process 1,200 invoices in 8 days, how many invoices can 9 clerks process in 12 days (same rate)?

Work Location: In person

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