Project Coordinator

Job title: Project Coordinator

Location: Remote

Job type: Part-time hours per week)

About us.

The Beacon Design Collective Inc. is an award-winning, carbon-negative creative studio that works with nonprofits that have an operating budget of $1M-$5M, with a focus on increasing the donation rate via their website by at least 25%. We guarantee these results by carrying out an in-depth brand strategy, revamping their website, and providing resources to generate more web traffic.

In addition to our results, what sets us apart is our craftsmanship and care: we are passionate about using our skills to make a positive impact in the world.

Some clients we've worked with include Doctors Without Borders Canada, Nature Conservancy Canada, Oxfam Canada, Working Families Party, and the Otipemisiwak Métis Government, among many others.

Position overview.

The Project Coordinator will support the planning, execution, and completion of various communication projects including, but not limited to, the creation of brand strategies, websites, annual reports, children's books, and motion graphics videos. You will work closely with our Account Manager, Project Manager, and clients to ensure projects are completed on time and within scope.

Key Responsibilities.

Team support: Support the Project Manager, Account Manager, and delivery team by handling day-to-day administrative tasks such as:

• Ensuring all client-provided files are stored in the appropriate place in Google Drive
• Setting up (and attending some) meetings, including creating agendas and circulating meeting notes
• Eliciting information from the client, and drafting and sorting emails

Documentation: Maintain organized project records, ensuring all documentation is up to date and easily accessible for team members, including:

• Weekly client reports
• Project profitability reports
• Meeting notes and recordings
• Task details and reference materials

Project planning and execution: Based on key dates in an agreement, assist in creating project timelines, assigning tasks, and tracking progress in project management tools. Collaborate with the delivery team to ensure smooth project workflow and timely completion of tasks.

Budget management: Track project expenses, ensuring adherence to budgets and notifying stakeholders of any deviations, and potentially supporting on invoicing.

Risk management: Support the Project Manager in identifying potential risks, and escalate issues as needed to keep projects on track.

Vacation coverage: Take on some of the responsibilities of the Project Manager and Account Manager as needed during vacation days.

Qualifications and traits.

• 2+ years of experience in project coordination, preferably within a digital agency or creative environment
• Strong attention to detail
• Excellent time management
• Proficiency with project management tools (e.g. Asana, Teamwork, Trello); we use Bonsai, so experience on this platform would be a plus
• Strong communication (writing and speaking) and interpersonal skills
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Knowledge of digital marketing, web development, or creative processes is a plus

What we offer

• $25-$34 per hour based on experience
• Flexible, fully remote work environment
• Opportunities for growth and professional development
• A collaborative and supportive team culture

We hire based on skill; to apply:

We hire based on skill and culture fit. To apply, click below to complete a ~30-minute TestGorilla assessment in one sitting. Our team has also completed this assessment for benchmarking purposes.

We'll invite the top 5–7 candidates to interview, and shortlist up to 3 for a second interview. Finalists will undergo reference checks before we make an offer within 2–4 weeks.

Candidates invited to a second interview will be compensated if not selected.

Job Types: Part-time, Permanent

Pay: $25.00-$34.00 per hour

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• Paid time off
• Wellness program
• Work from home

Work Location: Remote