Current jobs related to Operations Coordinator - Etobicoke - Wonderbrands

  • Operations Coordinator

    2 weeks ago

    Etobicoke, Canada Mammoet Full time

    **SUMMARY OF THE ROLE** - ** Operations Coordinator in Etobicoke, Ontario Canada** Do you work best in a linking pin role, coordinating activities to achieve the best results for our customers? At Mammoet, thorough and accurate organization is critical to how we maintain our high standards. So we are looking for professionals who can help to make a real...

  • Operations Coordinator

    2 weeks ago

    Etobicoke, Canada Bespoke Audio Visual Full time

    **ABOUT US**: Bespoke Audio Visual is a full-service audio, visual equipment rental, and event staging company. We specialize in technical event design, production management, and technical production. Bespoke is an approach. It draws on the unique nature of every event and our desire to customize the approach specifically for our clients. **WHO WE...

  • Operations Coordinator

    1 week ago

    Etobicoke, Canada Wonderbrands Full time

    Job Address: 122 Carrier Drive, Etobicoke, Ontario, M9W 5R1 Summary We are hiring an Operations Coordinator for our Carrier bakery who will be responsible for providing administrative support to various departments within the facility, which may include filing, material ordering, tracking and coordinating office facilities. Core Accountabilities - Ensure...

  • Church Operations Coordinator

    2 weeks ago

    Etobicoke, Canada Catch the Fire Full time

    At Catch The Fire Toronto, we exist to continually encounter God’s presence, leading people in transformation so we can bring the Kingdom of God to our city and the world. This role is to personally model and champion the values of: **Presence** I am a pursuer of His presence and I value the anointing of the Holy Spirit. I positively contribute to an...

  • Office & Operations Coordinator

    2 weeks ago

    Etobicoke, Canada Brightly Software Inc. Full time

    **Who we are** Build a brighter future while learning and growing with a Siemens company at the intersection of technology, community and sustainability. Our global team of innovators is always looking to create meaningful solutions to some of the toughest challenges facing our world. Find out how far your passion can take you. **About the role** Recent...

  • Operations Coordinator

    1 day ago

    Etobicoke, Canada Toronto Sun Wah Trading Ltd. Full time

    Toronto Sun Wah Trading is an established group of companies within Eastern Canada’s food distribution industry. Since 1973, we have grown to become a leading importer, producer, and distributor of a wide range of products for a large portfolio of B2B customers within the wholesale, food service, and retail segments. Over the years, we have earned the...

  • Sales Operations Coordinator

    2 weeks ago

    Etobicoke, Canada BIOFLEX Laser Therapy Clinic Full time

    BIOFLEX is a leading provider of cutting-edge medical devices, with a special focus on innovative BIOFLEX Laser. We are committed to transforming healthcare and improving lives through our advanced therapeutic solutions. **JOB SUMMARY** The Sales Operations Coordinator is a pivotal role that bridges customer service, sales operations, and marketing...

  • Office Manager-operations Coordinator

    2 weeks ago

    Etobicoke, Canada Times Installs Full time

    Job Summary: **Responsibilities**: - Schedule appointments and coordinate meetings with the clients. - Overlook and coordinate operations working closely with Company's management. - Supervise and manage complex team schedules and tasks. - Oversee the logistics and take care of travel arrangements: book hotels, flight tickets, transportation, etc. - Oversee...

  • Simulation Operations Coordinator

    2 weeks ago

    Etobicoke, Ontario, Canada Faculty of Applied Sciences & Technology at Humber Polytechnic Full time

    Simulation Operations Coordinator - I/O - FHLS DescriptionFind Your Spot at HumberAt Humber, we are a vibrant, diverse community of professionals dedicated to providing an exceptional learning experience for our students. Through our strategic vision and exciting new brand Builders of Brilliance, we are co-constructing a new model of polytechnic education...

  • Office Operations Coordinator

    1 day ago

    Etobicoke, Canada WASTECORP PUMPS INC. Full time

    Wastecorp Pumps (Toronto, ON) is seeking a motivated Office & Operations Coordinator to compliment our team. We specialize in the design and manufacturing of pumps for municipal, industrial and commercial water and wastewater industries. This position would support the project and purchasing team, managing procurement processes, ensuring timely deliveries,...

Operations Coordinator

2 weeks ago

Etobicoke, Canada Wonderbrands Full time
Job Posting

READY FOR A TASTY NEW CHALLENGE?

Location: Etobicoke, ON. 

The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities. Operations Coordinator reports to Bakery Leader. The main responsibilities will be operations, payroll, benefits, health and safety and HR Support for all hourly team members only. This is a fully on-site role and will require some flexibility with schedule for event coordination dates.

RESPONSIBILITIES 

Operations: 

  • Ensure invoices are processed and approved in a timely manner
  • SAP – Create PO's, Receive PO's
  • Receive, distribute, and prepare mail for courier services
  • Maintain and organize the filing system and update databases and other information as required
  • Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner
  • Respond efficiently to all requests for office supplies and coordinate servicing of office equipment
  • Maintaining plant budget files in various accounts and budget accruals on a period basis.
  • Maintaining hourly team member's confidential records including their personal information, training records and disciplinary actions
  • Communicate with Cintas regarding uniform sizes
  • Printing and posting of posters as required
  • Events coordination – ordering items, food, set up, posters, clean up (town halls, lunches, recognition and service events)
  • Provide LOA, STD, and vacation forms to hourly team members
  • Any other tasks assigned by the Bakery Leader

Health & Safety:

  • Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit
  • Monthly review of training matrix to see of any upcoming training requirements (ie. Expired forklift licenses upcoming etc)
  • Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher
  • Work with H&S to ensure training is scheduled and completed
  • Work with H&S to ensure physical/digital training records are maintained and up to date
  • Maintain safety shoe & glasses list and voucher programs

Talent & Development 

  • Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc)
  • Attendance management administration for operations hourly team members
  • Compensation changes in Workday for hourly team members
  • One-time payments (tool reimbursement) for hourly team members
  • Employment letters 
  • Data changes / updates – (contact info, banking etc) into Workday and any systems
  • Ensure orientaiton packages are created on-time for new hires
  • Issue FOB's and keep log
  • Draft letters and reminders for expired work permits

Payroll 

  • Full payroll administration for all hourly team members in Kronos
  • System administration - Enter and remove team members
  • Ensure hours are accurate before each pay cycle
  • Ensure all team members have punched in and out and are approved by supervisors
  • SIN updates into system
  • Enter schedule into Kronos weekly
  • Manage payments (historical payments, relief payments, personal days, union business, vacation, bereavement, etc)
  • Manage absences for the week based on the schedule previously entered
  • Add leaves reporting code in Kronos every week for all team members on a leave of absence
  • Manage agency payroll and send hours to temporary agency
  • Confirm Labour hours and adjust as necessary in Kronos
  • Approve and sign off weekly payroll

Benefits, Pension and Leaves Management 

  • Complete benefit event in Workday Inbox for new hires
  • Ensure entered within 31 days of hire date and any follow up on forms for new hires (benefits enrolment/change form and/or pension application)
  • Validate addresses entered into Workday to ensure benefits cards are mailed to correct address
  • Ensure benefits are activated in Workday following a LOA
  • Make changes or email benefits team for changes to benefits for existing team members – (ie birth of child and new dependent)
  • Ensure benefits teams is communicated with regarding any changes
  • Enroll team members into the pension if they wish to participate
  • Place team members on leave in Workday
  • Return team members from leave in Workday
  • Follow ups with team members on leave on a regular basis

REQUIRED EXPERIENCES

  • Completion of high school: College degree an asset
  • 3+ years experience as an assistant in a manufacturing environment preferred
  • Exceptional coordination and time management skills required
  • Strong computer skills (Word, Excel, PowerPoint)
  • Superior organizational, administrative and project planning skills
  • Self-directed with ability to work independently in a fast-paced environment managing multiple priorities
  • Detail oriented
  • Highly effective interpersonal skills to deal with internal and external contacts
  • Able to work well with a variety of people and maintain confidentiality
  • SAP knowledge is an asset.

What is the recipe for a great career at WonderbrandsWonderbrands, is a leading Canadian bakery with 140 years of experience in baking packaged breads.  We are the makers of Wonder Bread, Country Harvest, D'Italiano, Gadoua, and Casa Mendosa. We have a network of 13 Bakery Manufacturing facilities across Canada.

Wonderbrands, now part of the FGF Brands Group of companies, is unlocking an incredible opportunity for growth through a focus on production innovation capabilities, through a leading-edge supply chain practice and investing deeply in communities where we bake. We are heavily focused on embracing an entrepreneurial drive and a highly collaborative start up culture with an emphasis on cross-functional collaboration.

In compliance with Ontario's Bill 190, we confirm that this posting represents a current existing vacancy within our organization.

Disclaimer: The above describes the general responsibilities, required knowledge and skills. Please keep in mind that other duties may be added or this description may be amended at any time.