Office Operations Coordinator

Wastecorp Pumps (Toronto, ON) is seeking a motivated Office & Operations Coordinator to compliment our team. We specialize in the design and manufacturing of pumps for municipal, industrial and commercial water and wastewater industries. This position would support the project and purchasing team, managing procurement processes, ensuring timely deliveries, and providing administrative assistance to the buyer, project manager, and the overall team.

Key Responsibilities:
**Procurement Support**:

- Assist with managing purchase orders, vendor relationships, and inventory tracking.
- Help with the procurement process, including vendor selection, contract negotiations, and order placement.
- Monitor and track vendor performance, ensuring timely deliveries and quality control.
- Obtain HT Codes and Certificate of Origins from Vendors
- Maintain and assist with export and customs documentation

**Project Support**:

- Help with the project workflow process, including reviewing contract terms and conditions, setting up client accounts and order placement.
- Support the project manager with project planning, scheduling, and execution, ensuring timely delivery and optimal inventory levels.
- Liaise with mechanical and design engineers and production manager on bill of materials for each project
- Create and amend bill of materials in Sage ERP specific to each project, including “as-built” prior to completion of project
- Preparation and submission of shop drawings/submittals per customer specifications for consulting engineers’ approval, prior to releasing project for manufacturing
- Help coordinate and manage projects, including resource allocation.
- Assist with project documentation, reporting, and communication.

**Administrative Support**:

- Provide administrative support to the purchasing and project teams, including obtaining vendor quotations, maintain accurate records and documentation.
- Providing sales and customer service to customers including end users, engineers, contractors and outside sales representatives
- Set-up, update and track various stages of Projects in Trello
- Set-up, update and track various stages of Bid Opportunities in Trello
- Handle administrative tasks such as filing, correspondence, and phone calls.

**Communication and Collaboration**:

- Communicate effectively with internal and external stakeholders, including customers, vendors, suppliers, and team members.
- Collaborate with cross-functional teams to align purchasing strategies with overall project objectives.
- Assist with problem-solving and decision-making related to procurement and project issues.

**Qualifications**:

- Mechanical engineering background would be an asset, including knowledge of motors, pumps, piping/plumbing, materials of construction,
- Past administrative experience in a manufacturing setting preferred
- Comfortable in the dynamic atmosphere of a engineer-to-order manufacturing setting
- Ability to read and understand engineering specifications for equipment
- Attention to detail is critical, with an adaptability to change
- Working knowledge of an ERP Inventory Module is an asset
- Proven ability to multi-task, prioritize and meet strict deadlines
- Knowledge of pumping equipment, fluid technology or rotating equipment and motor/power transmission types would be an asset
- Self-motivated team player with ability to work in multiple priorities in a fast-paced environment at times
- Excellent command written and spoken of the English language
- Experience with Sage ERP and Trello is an asset
- Computer literate, including Web Browsing and MS Office (Excel, Word & Outlook)

We offer a competitive salary, training and an excellent opportunity to grow and develop.

**Job Types**: Full-time, Permanent

Pay: From $40,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking

Work Location: In person