Front Office Administrator

6 days ago

Vaughan ON LK R, Canada OZZ Group Full time

About the Company

Over the last 30 years our company's growth has been driven by a philosophy of service and technical excellence. We have committed to building positive long-term customer relationships and enduring industry partnerships. We continually seek opportunities to diversify our capabilities and expand capacity to meet the needs of our clients. At OZZ Electric we specialize in large-scale projects, high profile design-build work, retrofit applications, and clean energy solutions. Providing full service in the residential, industrial, commercial, and institutional (ICI) spaces.

Position Summary

As Front Office Administrator, you will report to the Executive Assistant, and you will provide a broad range of administrative or general office support for the broader team as assigned. In addition, your work will involve a range of complexity and may include but is not limited to the following accountabilities.

Job Description

  • Provide a high level of administrative support ensuring quality service and professionalism.
  • Manage efficiently in a multi-tasked environment and ensure deadlines are met.
  • Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (reports, presentations, invoices, communications, tables, charts, files, etc.)
  • Ensure the optimal level of customer service and integrity is provided.
  • Provide accurate, organized, and efficient administrative support.
  • Collect and track data, research information, sort and distribute unopened mail per Executive protocol, balance and process expense reports, schedule and organize meetings, and perform other administrative assignments as required.
  • Consistently exercise discretion in handling correspondence, information, and all matters of confidentiality; raise issues where appropriate.
  • Be an effective teammate and flexible in adjusting to changing work priorities.
  • Participate fully as a member of the team and contribute to a positive work environment.
  • Keep others in the immediate team informed and up to date about the status/progress of projects, and all relevant or useful information related to day-to-day activities.
  • Aid in planning, organizing, and executing corporate events.

Experience

  • 2-3 years prior administrative experience is required.
  • Experience in planning and executing events is an asset.

Skills and Qualifications

  • Hands on knowledge of MS Office Suite and Internet applications
  • Able to work independently as well as part of a team with flexibility for effectively coordinating processes and information across related teams.
  • A dynamic professional with willingness to learn and take initiative on upcoming tasks and projects.
  • Strong communication skills to interpret policies and apply standards to complete assignments in a fast-changing environment.

Other Details

  • In person role, in office located in Concord
  • Full-time position with benefits
  • Working hours of 8:00AM-5:00PM, Monday through Friday

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