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Immigration Assistant

3 weeks ago

Delta, British Columbia, Canada M & Company Full time

Company Description

M. Khan & Company specializes in Canadian immigration consultancy services, assisting clients from around the globe with their relocation needs. Our team comprises licensed consultants who are members of the Immigration Consultants of Canada Regulatory Council (ICCRC). We provide personalized assessments to evaluate eligibility under the selection criteria set by Citizenship and Immigration Canada (CIC). With a commitment to quality service, we help individuals achieve their aspirations of settling in Canada to enjoy a better quality of life and opportunities.

Role Description

The ideal candidate will be organized, well presented, motivated, and passionate about the immigration field. Successful candidate will be responsible for, but not limited to:

  • Reception: Answer phones, take messages, greet clients, information intake, calendar maintenance.
  • Provide coverage for absent Immigration Assistants and assist immigration consultants.
  • Prepare legal documents from written, oral and taped instructions and precedents.
  • Prepare correspondence, faxes, documents, letters, retainer agreements, etc. using email instructions, copy typing and handwritten notes: using application software (Word, Outlook, Excel and Adobe Acrobat).
  • Apply proofreading and editing skills to documents and correspondence.
  • Assist the consultant with opening files, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
  • I am adding this to see if you have read this ad carefully, please write in subject line " red".
  • Maintain bring forward systems to ensure follow up and receipt of requested materials/documents.
  • Retrieve and manage mailed and faxed correspondence and forward same to the appropriate parties.
  • General administrative duties.

The successful candidate must have the following education, experience and/or demonstrated skills:

  • Post secondary diploma or degree.
  • A minimum of 1-year previous immigration administrative assistant experience.
  • Proficient in Microsoft Office with advanced skills in Word, Excel and PowerPoint.
  • Familiar with Internet applications.
  • Superior organizational skills and above-average attention to detail.
  • Excellent interpersonal skills and ability to work collaboratively with both internal and external clients.
  • Able to work under pressure, be flexible and adapt to changing situations easily.
  • Able to juggle multiple priorities, meet deadlines and exhibit sound judgment all with minimal supervision.
  • Immigration Practitioner Diploma/Certificate an advantage, The candidate will have excellent, communication and computer skills, ability to work under pressure. Should be smart, agile and a quick learner. Ability to speak/understand Hindi/Punjabi will be an asset.

Opportunity for a PGWP holder to secure PR, and if you think you are the right person to join our team, please email your resume and cover letter. Please note, we will only reply to successful candidates.

Job Types: Full-time, Permanent

Education:

  • Minimum Secondary School (but College preferred)

Experience:

  • administrative assistant: 1 year (preferred)
  • immigration: 1 year (preferred)

Work Location: In person

Qualifications

  • Strong understanding of Law and experience in Legal Document Preparation
  • Proficiency in Administrative Assistance and tasks related to Legal Assistants
  • Excellent Communication skills, both written and verbal
  • Attention to detail, organizational skills, and the ability to manage multiple tasks
  • Proficiency in Microsoft Office Suite or other office management tools
  • Knowledge of Canadian immigration processes and regulations is an asset
  • Diploma or certificate in Legal Studies, Immigration Practice, or related fields is preferred