Finance & Administrative Assistant

About Indigenous Box

Indigenous Box is a fast-growing, Indigenous-led gifting and e-commerce company headquartered at the Edmonton International Airport. We connect Indigenous entrepreneurs and their products with customers who care, from curated gift boxes to large-scale corporate orders. Our mission is to create meaningful economic impact by uplifting Indigenous businesses across Canada.

As our operations expand, we are hiring a permanent Finance & Administrative Assistant to help manage our daily accounting and administrative functions. This is a key support role that contributes directly to the strength of our financial operations as we continue to grow.

About the Role

The Finance & Administrative Assistant is responsible for day-to-day finance tasks and general administrative support across the organization. This is a finance-focused position suited for someone experienced in bookkeeping, accounting systems, and office coordination.

Reporting to the Director of Finance (remote) and overseen by the Director of Operations (on-site), this role provides essential support to our financial operations and broader team. During an upcoming maternity leave, the Director of Finance will remain part-time in a strategic capacity; the Finance & Administrative Assistant will manage daily accounting functions throughout that period and continue as a permanent team member beyond it.

Key Responsibilities

Finance and Accounting

• Own the invoicing and AR tracking process, ensuring timely billing and collection across all sales channels.
• Prepare and send customer invoices accurately and on time.
• Record all transactions in QuickBooks Online.
• Process supplier bills and schedule timely payments.
• Reconcile bank accounts, credit cards, and other balance sheet accounts.
• Support month-end close and assist with internal financial reporting.
• Maintain organized financial records for audits and tax filings.
• Monitor and help manage cash flow and payment schedules.

Payroll and HR Coordination

• Collect and verify employee timesheets for payroll processing.
• Maintain confidential employee and benefits documentation.
• Coordinate payroll timelines and reporting with the Director of Finance.

Administrative and Operations Support

• Maintain digital and physical filing systems using Microsoft 365 (SharePoint, OneDrive, Teams).
• Manage shared email inboxes, draft and send professional correspondence to vendors and clients.
• Communicate professionally by phone, email, and in person when coordinating with clients, suppliers, and team members.
• Support communication between finance, sales, and operations.
• Assist with administrative tasks such as scheduling, document formatting, and vendor forms.
• Help with day-to-day office coordination as needed.

Qualifications

Required

• 3–5 years of experience in bookkeeping, finance, or administrative support.
• Strong understanding of accounts receivable, accounts payable, and invoicing.
• Proficiency in QuickBooks Online or a similar accounting platform.
• Competency in Excel, including pivot tables and formulas.
• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to handle sensitive information with professionalism and discretion.

Preferred

• Experience working in a small business, start-up, or e-commerce environment.
• Familiarity with Shopify, ERP, or other integrated systems.
• An interest in Indigenous business, economic development, or social impact work.

Position Details

• Full-time, permanent position.
• On-site at our Edmonton International Airport office and warehouse.
• Reports to the Director of Finance (remote) and Director of Operations (on-site).
• Compensation: $22–$26 per hour, based on experience.

Why Work With Us

This is an opportunity to be part of a purpose-driven, Indigenous-owned company that is creating real impact. At Indigenous Box, you'll play a critical role in building and maintaining financial processes that support the success of Indigenous entrepreneurs across Canada.

We offer a fast-paced, collaborative environment where you will learn, grow, and contribute to meaningful work that matters.

Job Types: Full-time, Permanent

Pay: $22.00-$26.00 per hour

Benefits:

• Dental care
• Employee assistance program
• Extended health care

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Work Location: In person