Administrative Assistant

À propos de ce poste

All for driving CAE's success, from every corner.

Behind every success is a team of dedicated experts driving us forward. From HR professionals who shape our culture, to IT innovators driving technological advancements, Finance leaders ensuring our growth, Communicators shining a light on our story, and Legal experts safeguarding our future —every role is essential. Our enterprise functions don't just support; they lead, playing a critical role in shaping the company's path forward and ensuring both clients and employees are ready for the moments that matter. Be part of a team where your work makes a difference. You'll work on impactful projects and turn ideas into reality while enjoying growth opportunities, teamwork, and a balanced work-life.

Main Responsibilities

Reporting to both the Director Business Development and Senior Director, Public Affairs and Policy, the incumbent will :

• Provide secretarial and administrative assistant support for Business Development and Public Affairs Senior Executives and their teams.
• Oversight of Business Development and Public Affairs Senior Executive calendar management, adhering to internal governance timings, deconflicting and organizing internal and external meetings as required.
• Review and monitor, incoming enquiries & requests, status of files and assist with follow-up.
• Organize travel arrangements and expense reports for the Senior Executives.
• Process invoices and ensure all invoices are coded properly, add approvers for all levels, and preapprove in SAP Ariba.
• Assist with new employee requisitions and onboarding process for new team members.
• Coordinate and liaise with internal and external parties – including clients, stakeholders, and government representatives.
• Arrange internal & external meetings (including catering, room bookings and visit clearances), if and where required.
• Maintain travel and vacation schedules, and stakeholder contact lists.
• Edit or write business letters, memos and email communication.
• Sort mail and scan any mail that requires to be sent out to the team members.
• Assist in sending out special courier services when required by Business Development and Government Relations team members.
• Provide assistance, on location, for general admin support.

Required Skills & Experience

• College or professional degree in Office Administration or Business Administration studies, or equivalent combination of related training and experience.
• Five years previous experience as an administrative assistant in a similar role in a large organization.
• Positive attitude & a desire to learn new things.
• Confident communicator with excellent interpersonal skills.
• Great attention to detail and extremely organized with a strong sense of urgency.
• Self-directed, independent, and proactive work ethic; dedicated team player with a strong sense of ownership and follow through skills.
• Ability to juggle multiple tasks and know how to prioritize these tasks.
• Thrive in fast-paced and dynamic environment.
• Punctual, have flexibility to work beyond business hours as needed.
• Microsoft Office skills (Outlook, Word, PowerPoint, MS Teams, and Excel)
• Bilingualism preferred (English and French)
• In office presence is required on average of 3 days a week

CAE offers:

• An environment where your initiatives will be recognized and valued
• The opportunity to work on a variety of projects on a multidisciplinary team
• The possibility to work from home occasionally
• Flexible schedules
• Attractive employee benefits

About CAE

At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company, we digitalize the physical world, deploying software-based simulation training and critical operations support solutions. Above all else, we empower pilots, cabin crew, airlines, and defence and security forces to perform at their best every day and when the stakes are the highest. Around the globe, we're everywhere customers need us to be with more than 13,000 employees in approximately 250 sites and training locations in over 40 countries. CAE represents more than 75 years of industry firsts—the highest-fidelity flight and mission simulators as well as training programs powered by digital technologies. We embed sustainability in everything we do. Today and tomorrow, we'll make sure our customers are ready for the moments that matter.

Read our Read our

FY24 Global Annual Activity and Sustainability Report

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Type d'emploi

Régulier

CAE remercie tous les candidats de leur intérêt. Toutefois, nous communiquerons uniquement avec les candidats dont l'expérience et la formation correspondent aux exigences du poste.

Employeur offrant l'égalité des chances

CAE est un employeur souscrivant au principe de l'égalité des chances pour garantir l'égalité des chances à tous les candidats, sans distinction de race, de nationalité, de couleur de peau, de religion, de sexe, d'identité et d'expression de genre, d'orientation sexuelle, de handicap, de neurodiversité, de statut d'ancien combattant, d'âge ou d'autres caractéristiques protégées par les lois locales.

Si vous ne vous reconnaissez pas dans toutes les exigences énumérées dans l'offre d'emploi, nous vous encourageons néanmoins à prendre contact avec nous et à poser votre candidature. À CAE, tout le monde est invité à contribuer à notre succès. Si des aménagements raisonnables sont nécessaires pour participer au processus de candidature ou d'entretien, veuillez nous contacter à l'adresse suivante :

CAECarrieres-

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