Administrative Assistant

7 days ago

Ottawa, Ontario, Canada StafinGo Full time $110,400 - $138,240 per year

Now Hiring: Administrative Assistant– Onsite (Secret Clearance Required)

Job title: Administrative Assistant (Intermediate)

Industry: Public sector

Location: Ottawa, ON |

Contract Type: Full-Time Contract, Core Business Hours

Compensation: $21.00–$27.00 per hour

Estimated Start date:
January 6th, 2026

Contract Duration:
11 months to start with, with the potential of extension

Stafingo is seeking an experienced
Administrative Assistant ( Intermediate)
to support governance, coordination, and administrative functions for one of our dedicated public sector clients in Ottawa. The ideal candidate will be detail-oriented, organized, and capable of managing sensitive information in a secure environment.

Key Responsibilities

  • Coordinate meeting logistics, schedules, agendas, and notifications.
  • Retrieve and organize previous records for analysts.
  • Collect, compile, and consolidate analysis from stakeholders.
  • Assist in preparing briefing materials and presentation decks.
  • Collect, distribute, and archive records of decisions and meeting readouts.
  • Track and report on action items and governance tasks.
  • Provide secretarial support for governance committees.
  • Book meeting spaces (online or onsite), manage invitations, and ensure all briefing materials are collected.
  • Take detailed meeting minutes and draft records of decision/discussion.

Requirements

  • Secret clearance (mandatory)
  • Experience in records management, administrative support, or governance coordination
  • Strong attention to detail, organization, and time management
  • Ability to work onsite during core hours
  • Professional communication skills

Interested:
If interested, please apply to the job posting directly or submit your resume to for immediate consideration by
November 27th, 2025
.

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