Administrative Assistant
2 weeks ago
Now Hiring: Administrative Assistant– Onsite (Secret Clearance Required)
Job title: Administrative Assistant (Intermediate)
Industry: Public sector
Location: Ottawa, ON |
Contract Type: Full-Time Contract, Core Business Hours
Compensation: $21.00–$27.00 per hour
Estimated Start date:
January 6th, 2026
Contract Duration:
11 months to start with, with the potential of extension
Stafingo is seeking an experienced
Administrative Assistant ( Intermediate)
to support governance, coordination, and administrative functions for one of our dedicated public sector clients in Ottawa. The ideal candidate will be detail-oriented, organized, and capable of managing sensitive information in a secure environment.
Key Responsibilities
- Coordinate meeting logistics, schedules, agendas, and notifications.
- Retrieve and organize previous records for analysts.
- Collect, compile, and consolidate analysis from stakeholders.
- Assist in preparing briefing materials and presentation decks.
- Collect, distribute, and archive records of decisions and meeting readouts.
- Track and report on action items and governance tasks.
- Provide secretarial support for governance committees.
- Book meeting spaces (online or onsite), manage invitations, and ensure all briefing materials are collected.
- Take detailed meeting minutes and draft records of decision/discussion.
Requirements
- Secret clearance (mandatory)
- Experience in records management, administrative support, or governance coordination
- Strong attention to detail, organization, and time management
- Ability to work onsite during core hours
- Professional communication skills
Interested:
If interested, please apply to the job posting directly or submit your resume to for immediate consideration by
November 27th, 2025
.
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