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URGENT: Part-Time Administrative Assistant

2 weeks ago

Toronto, Ontario, Canada WorkStaff360 Full time
URGENT: Part-Time Administrative Assistant (international experience as admin is required)

Application Deadline: 22 November 2025

Department: Operations

Employment Type: Part Time

Location: Toronto

Compensation: $4.00 - $5.00 / hour


Description
  • Answer incoming calls, return missed calls, and handle basic inquiries.
  • Schedule appointments, consultations, and follow-up reminders through Google Calendar, Google Meet, or similar platforms.
  • Send confirmations and respond to client messages in a timely and professional manner.
  • Organize, categorize, and respond to emails as instructed.
  • Manage shared inboxes and escalate important messages to the business owner.
  • Prepare, send, and follow up on invoices (QuickBooks or similar software).
  • Maintain organized digital records and files through Google Drive.
  • Post basic updates, announcements, or promotional content to social media platforms.
  • Assist with simple content scheduling or re-sharing existing materials.
  • Engage with messages, basic inquiries, or comments following brand guidance.
  • Data entry and spreadsheet updates.
  • Create and manage contact lists and CRM input (GoHighLevel or similar).
  • Assist with recurring weekly tasks to keep operations running smoothly.

Hard Requirements:
  • 1+ year of experience as a Virtual Assistant, Administrative Assistant, or Customer Support representative.
  • Strong English communication skills — written and verbal.
  • Experience with:
  • Google Workspace (Gmail, Calendar, Drive, Meet)
  • QuickBooks (or similar invoicing tools)
  • GoHighLevel (CRM experience preferred but not required)
  • Organized, self-managed, and proactive with task follow-through.
  • Comfortable working independently and reporting progress regularly.

Schedule:
  • 20 hours per week
  • Monday to Friday
  • 9AM - 1PM Central Standard Time Zone

Offer and Benefits:
  • Weeks 1–6: $4 USD/hour 
  • Weeks 6 onwards: $5 USD/hour 
  • HMO coverage after 1 year of employment.