URGENT: Construction Project Management Assistant

3 days ago

Toronto, Ontario, Canada WorkStaff360 Full time US$6 - US$8
URGENT: Construction Project Management Assistant (RFI and US construction industry experience is required)

Application Deadline: 27 December 2025

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $6.00 - $8.00 / hour


Description
  • Assist project managers with day-to-day administrative tasks related to active projects
  • Serve as a communication hub between superintendents, project managers, and contractors
  • Track project timelines, deliverables, and required documentation
  • Prepare, process, and track RFIs (Requests for Information) and submittals
  • Maintain organized digital records of all project-related documentation
  • Ensure timely submission of required paperwork to clients, subcontractors, and suppliers
  • Assist in material procurement by preparing purchase orders, verifying vendor quotes, and tracking deliveries
  • Coordinate with suppliers to confirm pricing, lead times, and order status
  • Utilize ProCore software to manage project documentation and updates (preferred)
  • Prepare, update, and analyze project data in Excel
  • Maintain accuracy of internal systems and databases
  • Manage schedules, meetings, and internal communications
  • Assist with reporting, follow-ups, and ensuring project compliance with requirements
  • Manage the submittal process for major projects, ensuring accuracy, completeness, and timely delivery.
  • Coordinate with vendors, subcontractors, and internal teams to gather necessary submittal documentation.
  • Work closely with estimators to assist in project bids.
  • Price out materials and equipment required for upcoming jobs.
  • Manage scheduling and delivery of materials and equipment based on project timelines.
  • Track material and equipment milestones and communicate updates to project managers and stakeholders.
  • Gain proficiency with Procore to manage documentation, procurement, and scheduling tasks.
  • Maintain detailed and organized records using Excel and other tools as required.
  • Assist or manage changeover processes during project transitions.
  • Coordinate across departments to ensure smooth project execution.

Hard Requirements:
  • Minimum 2-3 years of experience in the construction industry
  • Strong background in project management support
  • Hands-on experience preparing and managing RFIs and submittals
  • Excellent communication and coordination skills
  • Proficiency in Microsoft Excel and general office software
  • High attention to detail and ability to work independently
  • Experience with procurement in a construction setting
  • Knowledge of ProCore construction management software is a plus
  • Familiarity with federal/government contracting requirements

Schedule:
  • 40 hours per week
  • Monday to Friday
  • 9AM–6PM US Eastern Standard Time

Offer and Benefits:
  • $6-$8USD/hour
  • HMO coverage after 1 year of employment.

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