URGENT: Bookkeeping Assistant

2 days ago

Toronto, Ontario, Canada WorkStaff360 Full time
URGENT: Bookkeeping Assistant (QuickBooks experience and AR experience is required)

Application Deadline: 27 December 2025

Department: Operations

Employment Type: Full Time

Location: Toronto


Description
  • Prepare and send invoices for recurring and one-time services.
  • Process customer payments (credit card, ACH, check) and maintain accurate financial records.
  • Monitor aging reports, follow up on overdue accounts, and manage collections activities.
  • Address customer billing inquiries and resolve disputes professionally.
  • Manage accounts payable and accounts receivable using QuickBooks.
  • Reconcile transactions, statements, and general ledger activity.
  • Support month-end close, including preparing AR reports and identifying high-risk accounts.
  • Maintain organized digital filing systems and financial documentation.
  • Assist with administrative tasks such as scheduling, data entry, document preparation, and vendor coordination.
  • Communicate effectively with internal teams, field staff, vendors, and clients.
  • Help identify opportunities to streamline billing and administrative workflows.

Hard Requirements:
  • 2+ years of bookkeeping, AR/AP, or financial administration experience.
  • Strong QuickBooks expertise (required).
  • Experience in a service-based environment (pest control, construction, restoration, field services, etc.) is a plus.
  • Excellent communication skills, accuracy, and attention to detail.
  • Ability to manage multiple priorities and work independently in a busy environment.
  • Proficiency in Google Workspace or Microsoft Office.


Schedule:
  • 40 hours per week
  • Monday to Friday
  • 9AM - 6PM US Eastern Standard Time Zone

Offer and Benefits: PH BASED CANDIDATES
  • OFFER:
    • $5USD/hour for the first 4 weeks
    • $6USD/hour after the first 8 weeks
    • $7USD/hour after the first 12 weeks
  • HMO coverage after 1 year of employment.
JA BASED CANDIDATES
  • OFFER:
    • $6USD/hour for the first 4 weeks
    • $7USD/hour after the first 8 weeks
    • $8USD/hour after the first 12 weeks

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