URGENT: Administrative

2 days ago

Toronto, Ontario, Canada WorkStaff360 Full time $48,000 - $52,000 per year
URGENT: Administrative & Billing Assistant (invoice and quotation experience is required)

Application Deadline: 22 November 2025

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $4.00 - $5.00 / hour


Description
  • Prepare and create service estimates
  • Email estimates to customers and follow up for approval
  • Convert approved estimates into invoices in the billing system
  • Assist with billing accuracy, entry, and documentation
  • Submit invoices to customers and respond to billing-related inquiries
  • Maintain timely and professional email communication with customers
  • Send reminders, confirmations, and follow-ups as needed
  • Relay updates between customers and the Service Manager
  • Assist colleagues with daily admin tasks and customer coordination
  • Update service lists, tracking sheets, and schedules
  • Organize digital documents, receipts, and records

Hard Requirements:
  • Experience working with Microsoft Excel, Word, and Outlook
  • Strong written communication skills
  • Comfortable sending and responding to professional customer emails
  • Organized, detail-oriented, and proactive
  • Ability to work independently and follow instructions

Schedule:
  • 40 hours per week
  • Monday to Friday
  • 9AM - 6PM Central Standard Time Zone

Offer and Benefits:
  • Weeks 1–6: $4 USD/hour 
  • Week 6 onwards: $5 USD/hour 
  • HMO coverage after 1 year of employment.

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