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Legal Assistant

20 hours ago

Calgary Airdrie High River Okotoks, Canada Real-R Full time

Real Estate Legal Assistant

Calgary, Alberta

Position Summary

REAL Recruitment is looking for a Real Estate Legal Assistant will support a small law firm located in south Calgary with residential real estate transactions, with a strong emphasis on pre‑owned residential resales. The successful candidate will have a year of real estate experience, be proficient with Esilaw 360 & Unity Conveyancing software, and demonstrate exceptional organization, attention to detail, and communication skills.

Key Responsibilities

  • Prepare, review, and process residential real estate files from opening to closing, with a focus on pre-owned residential resales and related documentation.
  • Draft, edit, and organize real estate documents, including purchase and sale agreements, mortgage instructions, transfer documents, and trust letters.
  • Open, maintain, and close files in Esilaw 360, including accurate time entry, disbursements, and trust accounting-related tasks as directed by the lawyer.
  • Communicate professionally with clients, realtors, lenders, mortgage brokers, and other law firms to obtain information, provide updates, and resolve issues.
  • Coordinate signing appointments, gather identification and supporting documents, and ensure all conditions are satisfied prior to closing.
  • Review documents for accuracy and completeness, identify discrepancies, and follow up to correct errors before submission or closing.
  • Monitor critical dates and deadlines (conditions, financing dates, closing dates) and provide reminders to the lawyer and relevant parties.
  • Handle general administrative duties related to real estate files, including scanning, filing, organizing correspondence, and maintaining orderly file systems.

Qualifications

  • Minimum 1 year of recent experience as a real estate legal assistant in a law firm environment.
  • Strong experience with residential real estate transactions, particularly pre‑home resales and Unity conveyancing workflows.
  • Proficiency with Esilaw 360 & Unity conveyancing software and comfort learning additional legal/real estate software as needed.
  • Excellent written and verbal communication skills, with a professional and client‑focused manner.
  • Highly organized, with the ability to manage multiple files, competing deadlines, and a high volume of details.
  • Strong attention to detail and accuracy in document preparation, data entry, and file management.
  • Ability to work both independently with minimal supervision and collaboratively within a small firm setting.
  • Strong problem‑solving skills and the ability to handle time‑sensitive issues calmly and effectively.

Working Conditions and Compensation

  • Full-time position with standard business hours.
  • In office role. Firm is in south Calgary.
  • Hourly wage: $25–$27, commensurate with experience and qualifications.
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