Administrative Coordinator

2 weeks ago

Montreal, Quebec, Canada ICCAIA - International Coordinating Council of Aerospace Industries Associations Full time $45,000 - $65,000 per year

ICCAIA is recruiting a full-time Administrative coordinator to support the activities of team. If you are friendly, collaborative and enjoy varied work in administration and support, please apply via LinkedIn by October 31st 2025.

The role encompasses a blend of administrative expertise and management support abilities. This role has diverse responsibilities, requiring someone with excellent organizational skills and attention to detail who thrives in a team-oriented environment. The ideal candidate should have a friendly personality, be highly collaborative, and display a positive attitude.

Principal duties include:

Management Support

·      Provide assistance to leadership, ensuring smooth daily operations and acting as a reliable point of contact within the organization

·      Arrange key ICCAIA meetings, manage distribution lists and send invitations

·      Prepare letters and invoices

·      Assist with Powerpoint preparation for major meetings

·      Prepare and book travel, prepare expense claims

·      Work with ICCAIA's Accounting Officer to compile tax claims

Administrative Support

·      Manage and distribute the organization's calendar

·      Assist in the distribution of material (papers, presentations) for ICCAIA meetings

·      Write, coordinate comments and distribute minutes from meetings

·      Send mass mailings to ICCAIA's membership

·      Maintain user access to shared workspace

·      Manage requests for meeting participation from members, prepare and submit credentials

·      Monitor correspondence to ICCAIA (Inbox) and track official letters received and their responses

Stakeholder Support

·      Support ICCAIA's members in requests for access to systems, documents and information

·      Work with Director, Membership, Marketing and Communications to manage ICCAIA's membership database, track nominations to groups and organize approvals

·      Support the Director, Membership, Marketing and Communications in developing social media and website content, and arranging major meetings and conferences

·      Arrange meetings for visiting ICCAIA Executives and Members when in Montreal, greet and support visitors in the ICCAIA office

·      Coordinate attendance and participation in external events and associated social activities

Requirements:

·      MS Office Skills essential including Word, Powerpoint, Excel and Teams

·      Experience providing support in a professional office environment

·      Highly organized and focused on quality

·      Excellent written and verbal communication skills in English are required, French is beneficial

·      Professional attitude with a friendly demeanor

·      Team player

·      An interest in aviation or aerospace is advantageous, as is an understanding of the role of international organizations and UN agencies

  • Administrative Coordinator

    2 weeks ago

    Montreal, Quebec, Canada La Vie en R.I. Inc. Full time $42,000 - $60,000 per year

    LA Vie en R.I is a Montreal-based Intermediate Resource (RI) with multiple locations and a ~30-person team. We support adults (18+) with intellectual disabilities, autism spectrum disorder (ASD), and co-occurring mental-health needs in warm, family-style homes. Join us for hands-on training, clear growth paths, and meaningful work that builds residents'...

  • Administrative and Operations Coordinator

    1 week ago

    Montreal, Quebec, Canada a-395f-47ec-9e36-40896c6b76e7 Full time $40,000 - $60,000 per year

    ADMINISTRATIVE AND OPERATIONS COORDINATORThe Native Women's Shelter of Montreal is seeking an experienced, bilingual (French and English) part-time Administrative and Operations Coordinator to support the organization's day-to-day administrative functions, oversee facility maintenance and coordinate key activities related to the ongoing renovation...

  • Administrative Coordinator

    5 days ago

    Montreal, Quebec, Canada AtkinsRéalis Full time $500,000 - $800,000 per year

    OverviewJoin an iconic project shaping the future of Montréal.AtkinsRéalis, in collaboration with its partners, is proud to deliver the extension of Montréal's #BlueLine metro, a major project estimated at over $7.6 billion. This strategic extension will add five new stations east of Saint-Michel — Pie-IX, Viau, Lacordaire, Langelier, and Anjou...

  • Administrative Coordinator

    6 days ago

    Montreal, Quebec, Canada IKIGAI Coaching Inc. Full time $35,500 - $60,000 per year

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. This role is essential in supporting daily office operations, managing administrative tasks, and ensuring smooth communication across departments. The ideal candidate will possess strong computer skills, excellent organizational abilities, and...

  • Accounting & Administration Coordinator

    1 week ago

    Montreal, Quebec, Canada Bello Water Full time $45,000 - $65,000 per year

    About BelloBello is reinventing the beverage industry with a smart countertop dispenser that transforms tap water into personalized, sustainable drinks — without artificals or preservatives.With our reusable and recyclable glass capsules, we provide an eco-friendly and cost-effective alternative to plastic bottles.Based in Montreal, Bello is a fast-growing...

  • Administrative Coordinator

    3 days ago

    Montreal, Quebec, Canada RI-MUHC | Research Institute of the MUHC | #rimuhc Full time $60,000 - $90,000 per year

    Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and...

  • Administrative Coordinator

    5 days ago

    Montreal, Quebec, Canada RI-MUHC | Research Institute of the MUHC | #rimuhc Full time $17,424 - $68,800 per year

    Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and...

  • Marketing Administrative Coordinator

    6 days ago

    Montreal, Quebec, Canada 78930ac7-762d-4b6e-8c2a-ecd6aaf96768 Full time $450,000 - $600,000 per year

    About DispatchDispatch is a lifecycle marketing agency that helps 7–8 figure e-commerce brands maximize revenue through email, SMS, and direct mail.We are growing fast, and the CEO needs someone who loves structure, thrives in fast-paced environments, and wants to learn how a high-performing marketing agency actually operates from the inside.The...

  • Administrative and Operations Coordinator

    2 weeks ago

    Montreal, Quebec, Canada BCA Research Full time $60,000 - $80,000 per year

    (Version française à suivre)Administrative and Operations CoordinatorJob Type: PermanentLocation: Downtown Montreal - HybridBCA ) is the leading independent provider of global investment research. Since 1949, BCA's mission has been to support its clients in making better investment decisions through the delivery of leading-edge analysis and forecasts of...

  • Administrative Office Coordinator

    2 weeks ago

    Montreal, Quebec, Canada SYSTRA Full time $45,000 - $60,000 per year

    :SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing...