Administrative Coordinator

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference

Job Description
RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position Summary
Reporting to the Director of Animal Resources Division (ARD), the incumbent's responsibilities include assisting in the administration of financial activities, acts as resource person for databases using facility management applications, and offering administrative support to the ARD Director, professionals, and Managers

General Duties

• Act as main point of contact for requests related to the administrative reception and take action when necessary
• Greets visitors, manages mail and orders
• Creates and edits content on the RI website and Portal
• Drafts and translates communications, memos and reports as requested
• Prepares and sends payment and purchase requests and prepares financial documents
• Maintains database related to the Facility Management applications, enters data into the database and trains users on application usage, generates standard reports from the database application
• Assists in the administration of financial activities: prepares annual budgets, monitors accounts, period closures, invoice payments, prepare quotations and contracts
• Acts as a first point of contact for divisional-related questions, Liaises with other divisions and external organizations
• Provides administrative assistance to the Director in coordinating agenda and appointments
• Participates to planning special events and activities,
• Performs any other duty as required.

Website of the organization

Education / Experience

Education: DEC in Accounting or equivalent. BSc in administration is an asset

Work Experience: minimum 2-3 years of experience, Experience in a research animal facility is an asset

Required Skills

• Excellent knowledge of French and English,
• Very good writing skills in French and English,
• Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook) and Adobe Pro.
• Takes initiative and is resourceful,
• Able to work autonomously and as part of team with minimum supervision,
• Attention to detail,
• Ability to multitask,
• Ability to display a high degree of discretion in dealing with confidential information,
• Demonstrates good listening, good interpersonal and communication skills,
• Diplomatic, discreet and demonstrates good judgement,
• Ability to work with tight deadlines and within constraints.

Additional information

Status
: 10 months temporary full-time (35-hour workweek)

Pay Scale
: $ $37.34/hour. Commensurate with education & work experience.

Work Shift
: Monday to Friday, 8:30 a.m. to 4:30 p.m., 35 hours/week.

Work Site
: Glen

If other, please specify: Hybrid work arrangements - presence on site, however possibility of teleworking on occasion

Why work with us?

• 4-week vacation, 5th week after 5 years,
• Bank of 12 paid days (personal days and days for sickness or family obligations),
• 13 paid statutory holidays,
• Modular group insurance plan (including gender affirmation coverage),
• Telemedicine,
• RREGOP (defined benefit government pension plan),
• Training and professional development opportunities,
• Child Care Centres,
• Corporate Discounts (OPUS + Perkopolis),
• Competitive monthly parking rate,
• Employee Assistance Program,
• Recognition Program,
• Flex work options and much more

To learn more about our benefits, please visit

THIS IS NOT A HOSPITAL POSITION.
Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact,