Administrative Coordinator

1 week ago

Montreal, Quebec, Canada IKIGAI Coaching Inc. Full time $35,500 - $60,000 per year

Job Overview

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. This role is essential in supporting daily office operations, managing administrative tasks, and ensuring smooth communication across departments. The ideal candidate will possess strong computer skills, excellent organizational abilities, and experience in clerical and customer service functions. This position offers an opportunity to contribute to a professional environment while developing your administrative expertise.

Responsibilities

  • Manage front desk operations, including greeting visitors and answering multi-line phone systems with professional phone etiquette
  • Keep track of staff availabilities to take appropriate measures (ie: taking a message, transferring to a backup person etc..) and avoid redirecting customers/vendors who will get a mailbox, busy signal or no answer.
  • Courier responsibilities for document and office supplies – sending, tracking, receiving, and delivered.
  • Perform data entry, filing, and document proofreading to ensure accuracy and organization
  • Printing shipping documents for customers & internal teams, and ensuring they are sent to correct parties.
  • Responsible to maintain the upkeep of the common areas in the office (ie: bathroom, kitchen) either directly, or indirectly by coordinating with appropriate person responsible to perform the maintenance.
  • Responsible for office supplies inventory and proactive ordering of these supplies to ensure office is always well stocked.

Qualifications

  • Bilingual (English & French) – Strong written and verbal Skills. Must be comfortable answering the phones in both languages
  • Proven experience in office administration or clerical roles
  • Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat suite
  • Excellent organizational skills with attention to detail and accuracy in data entry and proofreading
  • Demonstrated ability to manage filing systems
  • Strong organizational skills combined with the ability to prioritize tasks effectively

What We Offer

  • Competitive base salary
  • Opportunities for professional growth
  • Ability to make a direct impact on the growth of the organization

Job Types: Full-time, Permanent

Pay: From $35,500.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Extended health care
  • Paid time off

Work Location: In person

  • Administrative and Operations Coordinator

    1 week ago

    Montreal, Quebec, Canada a-395f-47ec-9e36-40896c6b76e7 Full time $40,000 - $60,000 per year

    ADMINISTRATIVE AND OPERATIONS COORDINATORThe Native Women's Shelter of Montreal is seeking an experienced, bilingual (French and English) part-time Administrative and Operations Coordinator to support the organization's day-to-day administrative functions, oversee facility maintenance and coordinate key activities related to the ongoing renovation...

  • Administrative Coordinator

    7 days ago

    Montreal, Quebec, Canada AtkinsRéalis Full time $500,000 - $800,000 per year

    OverviewJoin an iconic project shaping the future of Montréal.AtkinsRéalis, in collaboration with its partners, is proud to deliver the extension of Montréal's #BlueLine metro, a major project estimated at over $7.6 billion. This strategic extension will add five new stations east of Saint-Michel — Pie-IX, Viau, Lacordaire, Langelier, and Anjou...

  • Accounting & Administration Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Bello Water Full time $45,000 - $65,000 per year

    About BelloBello is reinventing the beverage industry with a smart countertop dispenser that transforms tap water into personalized, sustainable drinks — without artificals or preservatives.With our reusable and recyclable glass capsules, we provide an eco-friendly and cost-effective alternative to plastic bottles.Based in Montreal, Bello is a fast-growing...

  • Administrative coordinator

    1 day ago

    Montreal, Quebec, Canada Aramark Full time

    Job Description Aramark is looking for an office coordinator for Rio Tinto's food service in Montreal.The food service is located in the Deloitte Tower on Avenue des Canadiens-de-Montréal, a dynamic and stimulating environmentPosition: Catering and Office CoordinatorLocation: Rio Tinto (1190 Avenue des Canadiens-de-Montréal, Montreal, H3C...

  • Administrative Office Coordinator

    1 day ago

    Montreal, Quebec, Canada Systra Full time $40,000 - $60,000 per year

    SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing...

  • Administrative Coordinator

    5 days ago

    Montreal, Quebec, Canada RI-MUHC | Research Institute of the MUHC | #rimuhc Full time $60,000 - $90,000 per year

    Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and...

  • Administrative Coordinator

    7 days ago

    Montreal, Quebec, Canada RI-MUHC | Research Institute of the MUHC | #rimuhc Full time $17,424 - $68,800 per year

    Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and...

  • Marketing Administrative Coordinator

    1 week ago

    Montreal, Quebec, Canada 78930ac7-762d-4b6e-8c2a-ecd6aaf96768 Full time $450,000 - $600,000 per year

    About DispatchDispatch is a lifecycle marketing agency that helps 7–8 figure e-commerce brands maximize revenue through email, SMS, and direct mail.We are growing fast, and the CEO needs someone who loves structure, thrives in fast-paced environments, and wants to learn how a high-performing marketing agency actually operates from the inside.The...

  • Administrative and Fundraising Coordinator

    1 day ago

    Montreal, Quebec, Canada Camp Werdale Full time $45,000 - $60,000 per year

    Job SummaryWe are seeking an organized and reliable individual to work full time as dministrator and fundraising coordinator. The position is based on a 35-hour work week and includes both flexible and scheduled work days, including the possibility of working from home. From September to May the candidate will work from our office in Westmount and from June...

  • Administrative Office Coordinator

    2 weeks ago

    Montreal, Quebec, Canada SYSTRA Full time $45,000 - $60,000 per year

    :SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing...