Payroll and Human Resources Coordinator

1 week ago

Aurora, Ontario, Canada Robert Half Full time $60,000 - $90,000 per year

RESPONSIBILITIES AND EXPECTATIONS

Payroll, Time and Attendance and Analytics


• Oversee the preparation and processing of bi-weekly payroll for both hourly and salaried

employees.


• Administer payroll and time and attendance functions, including inputting new hires,

updating employee status, managing wage adjustments, handling terminations, and

submitting Records of Employment (ROE).


• Maintain accurate and current employee data in the ADP system.


• Address and investigate inquiries and discrepancies related to payroll and time and

attendance.


• Handle year-end reconciliation for payroll and file necessary reports such as T4, T4A's, and

the EHT annual return.


• Provide training and support to Supervisors and Managers on ADP Time and Attendance,

Scheduling, and Analytics modules.


• Investigate and manage wage subsidy initiatives.

Accounting


• Manage vendor records, input invoices, review statements, and ensure reconciliation of

accounts.


• Organize and file all accounting documents while overseeing record retention.

General Human Resources Administration


• Draft and deliver employment contracts to new and rehired employees.


• Administer time-off policies and ensure accurate payment for paid time off.


• Introduce electronic onboarding, collecting all necessary documentation for new hires.


• Develop various forms, spreadsheets, and templates as required.


• Research and manage employee communication boards.


• Assist the HR Manager in HR-related communications.


• Contribute to researching, designing, and implementing new HR programs and initiatives.


• Assist in organizing employee engagement events, such as Staff BBQ, Christmas party, and

staff appreciation lunches.

Employee Records


• Manage and safeguard employee records and files, ensuring strict adherence to

confidentiality protocols for both paper-based and electronic filing systems.

Training and Development


• Manage employee training records within ADP Workforce NOW.


• Assign and oversee all online training activities.


• Verify and maintain current certifications, arranging for additional training when needed.


• Modify and update training packages as necessary.

Health and Safety


• Serve as a certified member and secretary of the Joint Health and Safety Committee.


• Supervise the workplace inspection process.


• Monitor and post monthly accident statistics.


• Manage the health and safety communication boards.


• Identify workplace hazards as part of regular duties.

PREFERRED QUALIFICATIONS


• 5 years of experience as an HR administrator.


• At least 2 years of expertise in payroll processing, with the advantage of experience in ADP

Workforce Now.


• Knowledge of general accounting and accounts payable is an additional asset.


• Demonstrated strong business and financial acumen.


• Exceptional organizational skills, characterized by high attention to detail, and adept at

multitasking in a fast-paced environment.


• Superior verbal and written communication skills.


• Capable of meeting multiple deadlines and adept at task prioritization.


• Independent worker with a proactive approach.


• Adherence to confidentiality is a key strength.


• Strong interpersonal skills.


• Highly proficient in Microsoft Office applications including Word, Excel, PowerPoint, and

Outlook.

What's in it for you;

  • Competitive base salary and paid vacation
  • Paid Holiday closure
  • Comprehensive benefits, RRSP matching
  • Excellent employee perks
  • Opportunity to grow in this role

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