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URGENT: Executive Assistant to the Founder

3 weeks ago

Toronto, Ontario, Canada WorkStaff360 Full time US$5 - US$7
URGENT: Executive Assistant to the Founder (Shopify experience is required)

Application Deadline: 22 November 2025

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $5.00 - $7.00 / hour


Description
  • Manage executive calendars, schedule meetings, and coordinate internal and external appointments.
  • Organize, track, and maintain business documents, reports, and records.
  • Prepare and process correspondence, memos, and internal communications.
  • Handle data entry and ensure accuracy of information in Odoo (ERP/CRM) and other company databases.
  • Utilize Microsoft Excel for data tracking, reporting, and reconciliations.
  • Communicate and collaborate effectively using Microsoft Teams and Outlook for scheduling and correspondence.
  • Respond to customer inquiries via email or chat in a timely and professional manner.
  • Forward or escalate customer issues to appropriate team members when necessary.
  • Maintain records of customer interactions in Odoo or Shopify, ensuring all communications are documented and tracked.
  • Assist the sales team by preparing proposals, tracking leads, and updating CRM records.
  • Coordinate with internal teams to ensure timely follow-up on leads and client requests.
  • Generate sales performance reports using Excel and assist in preparing presentations and summaries for management.
  • Support order entry, product listings, and customer data accuracy within Shopify and Odoo systems.
  • Support the onboarding and coordination of new clients or sales projects as needed.

Hard Requirements:
  • Minimum 2–3 years of experience as an Executive Assistant, Administrative Assistant, or Sales Support Specialist.
  • Strong proficiency in Odoo (ERP/CRM) and Shopify.
  • Advanced skills in Microsoft Excel, and working knowledge of Microsoft Teams and Outlook.
  • Strong organizational, communication, and time management skills.
  • Excellent written and verbal communication skills in English.
  • Ability to work independently, exercise good judgment, and maintain confidentiality.
  • Detail-oriented with the ability to multitask and meet deadlines in a fast-paced environment.

Schedule:
  • 40 hours per week
  • Monday to Friday
  • 9AM - 6PM Pacific Standard Time Zone

Offer and Benefits:
  • $5-$7USD/hour
  • HMO coverage after 1 year of employment.