Administrator, HR

The Administrator, Human Resources and Finance, reports to the Director, Human Resources, and provides administrative support to the Human Resources and Finance teams, including the Vice-President, Finance and Human Resources, and Chief Financial Officer. The incumbent assists in all aspects of meeting organization (preparing and distributing documents, confirming meeting attendance and taking minutes) and coordinates candidate interviews and second-language testing. The Administrator also provides general administrative support to Human Resources and Finance team members, including coordinating expense claims, carrying out time entry, drafting employment letters, updating and maintaining Human Resources and Finance intranet pages, assisting with travel arrangements, onboarding new employees, processing and tracking invoices, accruals and budget expenditures, and managing employee training and leave calendars. The incumbent prepares presentations for various DCC programs, carries out document and records management tasks, and manages the directors' and Vice-President's calendars and scheduling.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

• Provide daily general administrative support to the Human Resources and Finance teams, and to the Vice-President, Finance and Human Resources, and Chief Financial Officer

• Draft employment letters; coordinate candidate interviews, second-language testing and training requests/administration; provide awards program support; administer time entry; and carry out other administrative activities to support Human Resources and Finance team members

• Assist in organizing meetings (e.g. confirm attendees' availability, send invitations, prepare documents for distribution), coordinating logistical arrangements and preparing documentation and presentations for distribution; coordinate translation; and take minutes

• Carry out document and records management tasks (e.g. electronic and hard copy filing, archiving)

• Carry out quality control of data entry (e.g. for monthly expenses, time entry reporting, accounts payable)

• Produce, maintain and coordinate expense claims, including monthly expenditures reporting

• Track and manage required financial training for Operations

• Coordinate travel arrangements

• Prepare presentations for various DCC programs

Other

• Ensure compliance with corporate financial and administrative policies and processes

• Coordinate translation

• Other duties as assigned

SKILLS
General and Specific Knowledge

• Administrative best practices

• Database management

• Crown corporation or government department governance structures

Formal Education and/or Certification(s) and Experience
Minimum: diploma in administration or business and basic knowledge of finance and/or human resources with a minimum of two to three years' relevant experience
Preferred: degree in business administration or human resources/finance

Abilities

• Demonstrate advanced administrative skills, knowledge and best practices

• Operate a wide range of software, including the MS Office Suite

• Manage multiple deadlines and priorities

• Demonstrate attention to detail

• Be resourceful and highly organized

• Possess excellent grammar and proofreading skills

• Understand the confidentiality of Human Resources and Finance documents and practices

• Be bilingual (English and French); mandatory

DEVELOPMENT AND LEADERSHIP

• Provide occasional functional advice and guidance to employees

WORKING CONDITIONS

• Typical office environment

Check out your benefits
Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market's best benefits packages valued at between 25 and 30% of your salary.

Your package includes:
Health and Wellness

$400 wellness allowance to help cover expenses such as a gym membership$1,500 for mental health services on top of regular $1,500 paramedical coverageTelus Virtual Health Care

Home and Family

Life, accidental-death, and short-term disability insuranceEnhanced inConfidence employee and family assistance programFlexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pensionComprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

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