Administrator, HR

Who Can Apply?:

Internal (DCC Employees) and External (General Public)

Salary Range:

$58,544 - $76,106

Employment status:

Term

Term Length:

12 months

Security Level:

Reliability

Language Requirement:

Bilingual Mandatory

Closing Date:

31/10/2025

Country:

Canada

The Administrator, Human Resources and Finance, reports to the Director, Human Resources, and provides administrative support to the Human Resources and Finance teams, including the Vice-President, Finance and Human Resources, and Chief Financial Officer. The incumbent assists in all aspects of meeting organization (preparing and distributing documents, confirming meeting attendance and taking minutes) and coordinates candidate interviews and second-language testing. The Administrator also provides general administrative support to Human Resources and Finance team members, including coordinating expense claims, carrying out time entry, drafting employment letters, updating and maintaining Human Resources and Finance intranet pages, assisting with travel arrangements, onboarding new employees, processing and tracking invoices, accruals and budget expenditures, and managing employee training and leave calendars. The incumbent prepares presentations for various DCC programs, carries out document and records management tasks, and manages the directors' and Vice-President's calendars and scheduling.

KEY AND PERIODIC ACTIVITIES

The duties and responsibilities listed below are representative but not all-inclusive:

Primary

• Provide daily general administrative support to the Human Resources and Finance teams, and to the Vice-President, Finance and Human Resources, and Chief Financial Officer
• Draft employment letters; coordinate candidate interviews, second-language testing and training requests/administration; provide awards program support; administer time entry; and carry out other administrative activities to support Human Resources and Finance team members
• Assist in organizing meetings (e.g. confirm attendees' availability, send invitations, prepare documents for distribution), coordinating logistical arrangements and preparing documentation and presentations for distribution; coordinate translation; and take minutes
• Carry out document and records management tasks (e.g. electronic and hard copy filing, archiving)
• Carry out quality control of data entry (e.g. for monthly expenses, time entry reporting, accounts payable)
• Produce, maintain and coordinate expense claims, including monthly expenditures reporting
• Track and manage required financial training for Operations
• Coordinate travel arrangements
• Prepare presentations for various DCC programs

Other

• Ensure compliance with corporate financial and administrative policies and processes
• Coordinate translation
• Other duties as assigned

SKILLS

General and Specific Knowledge

• Administrative best practices
• Database management
• Crown corporation or government department governance structures

Formal Education and/or Certification(s) and Experience

Minimum: diploma in administration or business and basic knowledge of finance and/or human resources with a minimum of two to three years' relevant experience

Preferred: degree in business administration or human resources/finance

Abilities

• Demonstrate advanced administrative skills, knowledge and best practices
• Operate a wide range of software, including the MS Office Suite
• Manage multiple deadlines and priorities
• Demonstrate attention to detail
• Be resourceful and highly organized
• Possess excellent grammar and proofreading skills
• Understand the confidentiality of Human Resources and Finance documents and practices
• Be bilingual (English and French); mandatory

DEVELOPMENT AND LEADERSHIP

• Provide occasional functional advice and guidance to employees

WORKING CONDITIONS

• Typical office environment

Check out your benefits

Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market's best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

• $400 wellness allowance to help cover expenses such as a gym membership
• $1,500 for mental health services on top of regular $1,500 paramedical coverage
• Telus Virtual Health Care

Home and Family

• Life, accidental-death, and short-term disability insurance
• Enhanced inConfidence employee and family assistance program
• Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

• Public-service pension
• Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.

DCC is responsible for the Personnel Security Clearance process. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.

The appropriate security clearance is a condition of employment and it is the candidate's or employee's responsibility to ensure, they are able to obtain and maintain their required security level clearance to begin or continue their employment with DCC. Failure to obtain or maintain, the appropriate level of security clearance means either the candidate or employee will not receive a job offer, the conditional offer will be rendered null and void or their employment will be terminated with cause. A thorough security clearance process will be applied to all candidates or employees considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

• criminal record checks

• reference checks

• previous employment

• open source checks

• credit/financial status

DCC's Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President's Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year.

Be part of a diverse and inclusive workplace

At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community. We also welcome applications from those who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information.

DCC is an equal opportunity employer and will consider all requests for accommodation based on a medical contraindication, religion or another prohibited ground for discrimination under the Canadian Human Rights Act. Should you require accommodation, please email -