Facilities Coordinator

Company Bio
North York General is one of Canada's leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services.

What defines North York General goes beyond exceptional quality care. Our superpower is how we deliver that care – the unparalleled compassion we bring to every encounter, during the moments that matter. Through partnerships, collaboration and academic endeavours, we seek to set new standards for People-Centred Care—a cornerstone of our culture and central to our Mission: People-Centred Care for a healthier community.

North York General is a member of the North York Toronto Health Partners, an Ontario Health Team that integrates local care with patients, primary care and community partners.

We are proud to be a place where the best people come to learn, grow and innovate. Join North York General to accelerate your career

Position Summary
Facilities Coordinator
The Facilities Coordinator serves as the central coordination point for Facilities operations across all NYGH sites. The role manages the flow of work orders, ensures CMMS data accuracy, and coordinates maintenance scheduling with trades staff, vendors, and internal departments. Additionally, the Coordinator supports operational projects, contractor compliance processes, digital workflow tools, and sustainability reporting to ensure efficient, safe, and consistent facilities operations.

On a practical level, you will

• Coordinate, prioritize, and assign work orders based on operational impact, resource availability, and site needs.
• Ensure CMMS data accuracy by validating asset information, Preventive Maintenance (PM) frequencies, and workflow routing.
• Coordinate with trades staff, managers, and supervisors to adjust schedules and resolve conflicts.
• Generate operational dashboards and monthly reports to support planning and cross-departmental coordination.
• Coordinate vendor and contractor activities, ensuring alignment with internal schedules and operational constraints.
• Track and verify contractor documentation (WSIB, COI, safety) to ensure compliance before work begins.
• Coordinate delivery schedules and material requirements across sites.
• Serve as the operational link between contractors, trades, and clinical areas.
• Coordinate small-scale operational projects such as repairs, minor renovations, and equipment replacements.
• Track project milestones and proactively identify scheduling or resource conflicts.
• Support site readiness and clinical coordination to minimize operational disruption.
• Coordinate sustainability initiative tracking, energy action items, and post-project follow-ups.
• Support data collection and reporting related to environmental KPIs.
• Communicate sustainability actions and updates to staff.
• Oversee daily coordination of digital facility tools, including workflows, automations, and reporting functions.
• Work with IT and Facilities teams to troubleshoot system issues and improve workflow integration.
• Ensure data consistency across CMMS, procurement platforms, and contractor systems.

Qualifications

• Completion of a post-secondary diploma or degree in Facility Management, Engineering, Building Systems, or a related field; or equivalent combination of education and experience.
• Minimum 2 years of experience in Facilities Management, preferably in a hospital environment with unionized staff.
• Minimum 1 year of experience coordinating multi-trade activities and vendor compliance.
• Knowledge of CMMS systems and digital workflow tools.
• Strong project coordination and scheduling skills.
• Knowledge of sustainability practices and energy-saving initiatives.
• Excellent communication and organizational skills.
• Strong data management and reporting capabilities.

What We Offer
Working at NYGH
means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada's leading hospitals.
This is a Full-Time Regular position with 8-hour shifts, Day shifts in the Facilities Management department.
We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting

How To Apply
Think you're the right person for the job? Here's your first chance to show us why:

• Ensure to meet the deadline - only applications received by the closing date will be considered.
• We will review all applications and will contact those selected for an interview.

Closing Statement
At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.