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Lead Facilities Coordinator

2 weeks ago

Toronto, Ontario, Canada Hays Full time

Your New Role

As the Facilities Coordinator, you will be working on site based out of Toronto, ON. The ideal candidate will possess a strong background in facilities management, demonstrating the ability to oversee the day-to-day operations of our facilities, ensure a positive and efficient workplace experience, and lead key projects that enhance the office environment.

Duties include:

Facilities Operations:

  • Maintain relationships and serve as the primary point of contact for building management, vendors and contractors.
  • Coordinate and oversee day-to-day facilities operations, including maintenance, routine inspections, repairs, etc.
  • Monitor and track facilities and office inventory budgets, service contracts, quotes and invoices.
  • Manage security and safety for all offices, including assisting with emergency preparedness planning and drills as part of the Health and Safety Committee, and ensuring compliance with health, safety, and accessibility standards.
  • Foster collaborative relationships with cross functional teams to address facilities related needs in a timely and professional manner.
  • Proactively communicate with team members and the Senior Manager, Operations, regarding status of work.
  • Other facilities related tasks as assigned.

Workplace Experience:

  • Coordinate seating plans and manage office moves to minimize disruptions and ensure a seamless transition.
  • Collaborate with other departments on meeting room logistics and event-space requirements, including set-up and tear-down for all internal and external events
  • Maintain a positive, service-oriented workplace culture.
  • Other related workplace tasks as assigned.

Special Projects:

  • Support paperless office initiatives and other workplace projects, from planning through implementation and evaluation.
  • Collect and analyze project data to monitor progress, identify risks, and support successful delivery of initiatives.
  • Analyze needs and provide recommendations for projects to support operational efficiency and workplace experience.
  • Other related project duties as assigned.

What You'll Need to Succeed:

  • 5+ years of experience in in facilities coordination, operations, or property management.
  • Flexibility to deal with after hours facilities emergencies at either of our offices.
  • Ability to perform physical activities as required, including bending, reaching and lifting up to 30 lbs and standing/walking throughout most of the day.
  • Proficient in using MS Word, MS Teams, Excel, SharePoint, and PDF.
  • Ability to handle confidential situations with tact and diplomacy.
  • Ability to work on multiple projects/problems while consistently managing deadlines.
  • Excellent oral and written communication skills.
  • Excellent time management, organizational and prioritization skills.
  • Project Management diploma or degree is an asset.

What You'll Get in Return

In return for this position, the successful candidate will be receive a compensation package ranging between $79,000-$85, weeks vacation to start + Benefits +RRSP and More. You will be a valued member of a successful office who is well-established and respected

What You Need To Do Now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.