Property and Facilities Coordinator

Date Posted: 12/11/2025
Req ID: 46379
Faculty/Division: Faculty of Arts & Science
Department: University College Prog
Campus: St. George (Downtown Toronto)
Position Number:

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

University College is the founding college of the University of Toronto. Our welcoming community is built on traditions of openness, inclusivity and diversity. Our student programs address issues of social justice from a variety of perspectives and help students develop the skills to apply what they learn in the classroom to the world around them. We are also home to professors committed to undergraduate education from a range of disciplines, who are leading researchers in their fields. Students, faculty, staff and alumni at University College work together to ensure that all thrive in our vibrant community.

Your opportunity:

As the Property and Facilities Coordinator, you will ensures an efficient facilities operation in the residences by providing administrative support to the Manager Operations - Residences, with facilities related functions of caretaking and maintenance. This position also assists in identifying major and minor infrastructure and maintenance projects of the three UC Residences through regular inspections, communication with manager, and planning, and scheduling of these projects.

Your responsibilities will include:

• Determining logistical details required to provide provisional facilities support during events
• Checking that work orders are completed appropriately
• Scheduling the setup and takedown of equipment required for events
• Coordinating and communicating work being performed on facilities to minimize disruptions to daily operations
• Handling minor repairs
• Conducting routine building inspections
• Liaising with clients to resolve minor complaints and address issues
• Analyzing service delivery and/or internal processes and recommending improvements

Essential Qualifications:

• Bachelor's degree or acceptable combination of equivalent experience.
• Minimum of 2 years' experience in facilities management in a post-secondary residential or community residential setting conducting building administration and maintenance duties.
• Experience with supervising unionized staff.
• Experience with managing, tracking and verifying budgets.
• Demonstrated superior organization skills, including logistics of special events.
• Demonstrated experience in Health and Safety issues, Fire Prevention, Emergency Planning and Emergency Response.
• Responding to urgent issues, emergencies and coordinating repairs.
• Excellent interpersonal skills, including verbal and written communication skills.

To be successful in this role you will be:

• Communicator
• Direct
• Multi-tasker
• Problem solver
• Procedural
• Resourceful
• Self-directed
• Team player

Closing Date: 12/18/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Ancillary Operations 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Facilities/Ancilliary Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.