Manager, Facilities Coordination

Date Posted: 10/22/2025

Req ID: 45671

Faculty/Division: School of Management

Department: Joseph L. Rotman School of Management

Campus: St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada's commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise – Here's where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.

Your opportunity:

Building Operations and Client Services is responsible for theplanning and management of facilities and customer services that support an array of teaching, research, and administrative needs within the Rotman community

As the Manager, Facilities Coordination, you will be responsible for space allocation and CAD floor and office planning, furniture requirements and purchasing, signage and internal building renovation coordination relating to physical moves, planning, and repairs for the multiple sites of Rotman Central and Rotman South.

Your responsibilities will include:

• Determining logistical details required for office renovations, moves, and furniture changes. Managing the updating of master space CAD files and furniture CAD files with any relevant changes due to renovations and related changes. Producing CAD drawings for potential renovation exploration or furniture layouts. Use of photoshop or illustrator to prepare mockups for furniture, art locations, etc.
• Overseeing furniture requirements and acquisitions; identifying and removing broken and unsafe furniture
• Checking space requirements and availability; generating reports on space allocations and utilizations
• Verifying the accuracy and completeness of signage; maintaining a record of inventory; maintaining a database of art collection information; and, applying established file retention standards in data administration activities
• Liaising with vendors to coordinate services and resolve issues
• Coordinating theproduction of CAD drawings and producing sketches and specifications, and making recommendations for hardware purchases, renovations or furnishings
• Applying established standards to control the distribution of access to designated University spaces, in line with University and School policies and guidelines working closely with the Director
• Analyzing and recommending material and/or equipment for capital purchases. Managing the internal tracking of furniture budget expenses and coordinating with other UofT departments to recover costs as appropriate

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent education and experience
• Minimum five (5) years recent and related experience in facilities management, furniture acquisition, administration and facilities project management
• High level of customer service experience where strong communication, presentation and negotiation skills were demonstrated
• Demonstrated space planning experience
• Experience working on moves, building renovation planning, furniture procurement and related moves
• Computer literacy using MS Office (Word, Excel); database management; applied experience working with CAD and producing furniture/office plans; experience using illustrator and photoshop
• Strong oral and written communication skills
• Highly organized with strong attention to detail

To be successful in this role you will be:

• Articulate
• Communicator
• Organized
• Problem solver
• Punctual
• Responsible

Notes:

This is a term from January 2026 to March 2027

Closing Date: 11/05/2025, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget - Term 

Schedule: Full-Time

Pay Scale Group & Hiring Zone:  

USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Facilities/Ancilliary Services

Recruiter: Jen Salerno

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.