Office Administrator
1 week ago
Office Administrator
Join Our Team at Sincerus Capital
About Sincerus Capital
At Sincerus Capital, we are part of the Sincerus Group of Companies, a vertically integrated organization specializing in financial services, real estate development, asset management, investment syndications, and residential construction. Unlike traditional financial firms offering cookie-cutter solutions, we excel by combining innovation, quality, and a collaborative spirit. With a lean, dedicated team and strong partnerships, we focus on delivering real value through precision and excellence in every project we undertake.
About You
Are you someone who thrives on independence yet collaborates effortlessly? Do you have a knack for detail, organization, and managing multiple priorities? If you enjoy making a meaningful impact in a dynamic business environment while navigating diverse personalities and communication styles, the Office Administrator role at Sincerus Capital could be your perfect opportunity
About the Position
We are looking for an experienced and proactive office administrator to manage our office's daily administrative operations. This role requires someone skilled in office management, client communication, and documentation preparation. As a key part of our team, you will ensure operational efficiency and play a pivotal role in supporting various business functions.
This is a full-time position in our office at 1321 Kenaston Blvd., Monday through Friday, 8am to 5pm.
Key Responsibilities
● Manage investor processes and communications with precision and professionalism.
● Organize and maintain client files, ensuring accuracy and regulatory compliance.
● Provide general support to visitors to the office.
● Answer and direct phone calls.
● Support smooth office operations including managing supplies, equipment, and the office environment.
● Oversee electronic and paper filing systems for seamless accessibility.
● Assist with website updates.
Skills We're Looking For
● Strong Microsoft Office skills in: Outlook, Excel, Word, Teams, and SharePoint.
● Exceptional attention to detail.
● Outstanding verbal and written communication skills in English.
● Trustworthiness with sensitive business information.
● Self-starter mindset with minimal supervision needed.
● Strong organizational and prioritization skills to juggle daily tasks effectively.
Education & Experience
● 3–5 years of experience in an administrative position.
● Expertise in preparing client paperwork and documentation.
Bonus Skills
● Knowledge of the Securities Industry.
● Familiarity with CRM tools like Salesforce.
● Experience with Share Registry companies and processes
● Working knowledge of website maintenance.
Why Join Us?
At Sincerus Capital, you're not just joining a team — you're becoming part of a mission to deliver exceptional value and innovation in the financial and real estate industries.
Job Types: Full-time, Permanent
Pay: $35,000.00-$55,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
Language:
- English (required)
Work Location: In person
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