Project + Content Coordinator

Full-time | Kitchener, ON (in-office, remote as needed)

Location: Catalyst137, Glasgow St, Kitchener, ON N2M 5E3

Apply by: November 7, 2025

About Oak + Rumble

Oak + Rumble is a video marketing agency built for marketing teams that expect results.

We're a talented, super fun, and oh-so-modest team of creatives who thrive on solving complex marketing challenges and turning them into video content people actually want to watch. From national campaigns to scroll-stopping social content, our work drives real performance, not just views.

For over a decade, some of Canada's biggest brands have trusted us to bring clarity, quality, and creative storytelling to their video marketing. Now, we're growing our team to keep up with demand.

About the Role

We're looking for a Project & Content Coordinator to keep our projects (and our content) running like clockwork.

This role blends project management, content coordination, and agency operations. You'll help keep client projects on track by managing timelines, communication, and organization inside our project management tool. You'll also jump in wherever needed, from supporting producers on set to picking up last-minute props before a shoot.

On the internal side, you'll help power Oak + Rumble's own content machine. You'll manage our content calendar, write and schedule social posts, brainstorm ideas, and keep our channels (LinkedIn, Instagram, TikTok, YouTube) active and on-brand.

What You'll Be Doing

Project Coordination (Client-Facing)

• Own our project management tool (ClickUp) and keep projects running smoothly
• Manage timelines, deliverables, and asset organization
• Communicate updates with clients and the internal team
• Prepare meeting notes, recaps, and follow-ups
• Support producers with scheduling and resourcing
• Keep everyone accountable to deadlines (yes, even our founders)
• Jump in wherever needed to help keep projects moving

Content Coordination (Internal-Facing)

• Manage timelines and project coordination on Oak + Rumble's internal content projects
• Oversee our content calendar and posting schedule
• Help plan and organize internal content shoots
• Write post captions and track performance metrics
• Pull behind-the-scenes clips, create thumbnails, and prep content for posting
• Contribute ideas that keep our social channels fresh, consistent, and true to our voice
• Jump in on whatever helps keep our content machine running smoothly

Who You Are

You're always two steps ahead. You spot what needs doing before anyone sees it. You thrive on structure and clarity, and you take pride in turning big, messy to-do lists into smooth-running systems. Over time, you'll know our process inside and out and find new ways to make it even sharper. You're confident communicating with clients, comfortable managing timelines, and just as happy planning a shoot as you are refining a workflow.

• A degree or diploma in marketing, communications, or a related field is a plus, but experience and initiative matter most
• 1–3 years of experience in project coordination, communications, and/or creative/marketing services
• Exceptionally organized and proactive (you love systems, checklists, and follow-through)
• Comfortable attending client meetings, taking notes, and communicating directly with clients to keep projects moving smoothly
• Comfortable juggling multiple priorities without dropping the details
• Familiar with ClickUp (or similar project management tools) and social scheduling platforms
• Comfortable running quick errands, managing admin tasks, and helping the founders stay focused on the big picture
• You love finding smarter ways to work, whether that's a new AI tool or a clever spreadsheet hack
• Excited by creative work and appreciate great storytelling
• Confident writing social captions, understanding tone and brand voice
• Aware of what's trending online and how to adapt those ideas to fit our brand
• You understand the video creation process. From storytelling to editing basics to flagging the perfect clips for social
• You bring a positive, can-do attitude, thrive in small teams, and genuinely enjoy helping things (and people) run smoother

Why You'll Love Working Here

• You'll join a small, high-performing team that collaborates with national and enterprise-level brands
• You'll have a hand in every stage of video production and marketing strategy (from concept to delivery)
• You'll see your work out in the world, not buried in an internal deck
• You'll get the autonomy to own your work, the mentorship to grow, and the chance to help shape how Oak + Rumble scales
• You'll work with people who take the work seriously, but not themselves
• We're an in-person-first team because that's where our best collaboration happens (quick problem-solving, creative energy, and being on the same page). We work from home occasionally, but most days you'll find us in the office building cool things together
• Occasional travel and on-set days for client shoots (when you want to see the magic happen)
• You'll have varied, engaging work. Every week brings something new to create, solve, or figure out
• We're a team that embraces new tools and trends (yes, even AI) to stay sharp and ahead of the curve
• We share internal goals, numbers, and feedback openly because we're building this together

How to Apply

Ready to apply? Great, we'd love to hear from you

Please complete this short form (all submission directions are included in the form):

You'll be asked to share your resume and a quick intro video (we are a video marketing agency, after all). Nothing fancy, just be yourself

Applications are open until November 7, 2025.

Job Type: Full-time

Work Location: Hybrid remote in Kitchener, ON N2G 4X8